Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Consult with clients after sale to provide ongoing support
• Perform data entry
• Provide customer service
• Liaise with management, union officials and HR consultants

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Office

Additional information

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Organized
• Team player
• Time management