Administrative Assistant/Inventory

DXP/IPS (Industrial Paramedic Services) is looking for an energetic Admin Assistant to perform a variety of administrative & inventory tasks. To be successful in this role, you should be well-organized, enjoy working on a variety of projects, be willing to learn new tasks, and have great time management skills. Ultimately, they will contribute to the efficiency of our business by providing personalized and timely support to our employees and Operations Manager.

Duties include, but not limited to:

Maintain, monitor, ensure the accuracy (correct numbers of supplies and properly functioning equipment) and log of all inventories to and from the field.

• Monitor office inventory levels.
• Prepare and load all required inventory for outgoing jobs.
• Record the quantity, type and value of materials, equipment, and stock on hand, using manual and software inventory systems.
• Maintain stock rotation and dispose of and account for outdated stock.
• Manage field laptops, printers, and cell phones for staff.
• Respond to all inventory requests via phone and/or email.
• Review field orders for accuracy and verify that materials, equipment, and stock is available from current stock.

Prepare requisition orders to replenish materials, equipment, and stock.

• Source and obtain price quotations from suppliers and prepare purchase orders.
• Calculate cost of orders and code invoices to appropriate accounts.
• Contact suppliers to schedule deliveries, pickups and to resolve shortages, missed deliveries or other issues.

Schedule and ensure all equipment receive their yearly inspections and are in good working order.

Orientate New Hires to the medical kits and any inventory relative to their position.

• Issue coveralls, Hard Hats, Safety Glasses (PPE).

File all inventory paperwork accordingly.

Billing

• Create purchase orders.
• Code purchase orders to proper clients
• Match purchase orders and packing slips
• Submit approved purchase orders to Accounts Payable
• Create billing excel spreadsheet for medical supplies requested by clients and field orders.

Job Type: Full-time

Salary: $20.00-$23.00 per hour

Expected hours: 40 per week

Benefits:

• Employee assistance program
• Life insurance

Schedule:

• Monday to Friday

Application question(s):

• What are your salary expectations for this position?

Experience:

• Administrative: 1 year (required)

Ability to Commute:

• Sherwood Park, AB (required)

Work Location: In person