Administrative Manager

About us:

Waterways Recreation is a youth-focused, Indigenous-led non-profit organization who partners with Indigenous communities, agencies, and partners to deliver canoe programs, which promote wellness and culturally relevant recreation to Indigenous youth across Manitoba.

Our Mission is to support community wellness by using canoeing and outdoor recreation to connect Indigenous youth to cultural skills and identities.

Our Vision is improved health and wellness for Indigenous youth. For them to be empowered and connected to their identity, culture, language, and land.

Our Values at Waterways include: creating long-term programs which have long-term benefits, fostering strong relationships, supporting the safety and development of Indigenous youth through an emphasis on physical, emotional, mental and spiritual wellness, centering Indigenous language, culture and communities, and mentoring the next generation of leaders.

Role Description

Reporting to the Board of Directors, the Administrative Manager will be responsible for the operational success of Waterways ensuring seamless financial management, operational planning, and administration reporting. In this newly established role, the Administrative Manager will work collaboratively as a co-leader of the organization and manage a team of seasonal staff. The Administrative Manager will be a key leader for the organization in the community.

Responsibilities

Planning & Strategy

• Under the direction of the Waterways Board, the Administrative Manager is responsible for the implementation of Waterways overall annual organizational plan, which includes implementing strategies and directives from the Board of Directors

Fundraising & Grant Management

• Responsible for Waterways fundraising and financial sustainability plans
• Sourcing, researching, scheduling, and writing grant project plans
• Reporting and managing project funds for program and project funded opportunities

Team Management & Development

• Develop and implement a system to evaluate the skill, experience and professional development needs of all staff
• Implement a professional development program to address employee experience and skill gaps
• Work with staff to develop objective performance measurements across all sites, to ensure consistent, high-quality evaluation, and goal setting for all employees
• Instill a sense of accountability among team members by modeling tight oversight of individual and organization performance standards
• Oversees HR management in partnership with the Program Manager including staff performance reviews
• Responsible for development of HR Policies and Procedures
• Responsible for payroll, benefits, HR file management and policy adherence.
• Supervises any seasonal administrative staff positions, as needed. (ie: grant writer, design, layout, etc)

Financial Management

• Under the direction of the Waterways Treasurer, prepare and submit regular financial reports to the Board of Directors including project expenses, deliverables, and cash flow strategies
• Responsible for payroll
• Support Program Manager with management of expense reports, as needed

Communications

• Responsible for regular updates and sharing via the Waterways website and social media channels
• Work closely with the Program Manager and support any Emergency and/or Crisis Management as needed

Qualifications

This is an extraordinary opportunity for an individual with team management experience to grow and further develop a growing organization. The successful candidate will manage the organization, partner with other directors to implement annual strategies and work collaboratively with a strong team. Specific requirements include:

• As an Indigenous organization, we prioritize hiring Indigenous applicants
• Education in a relevant field is an asset
• A minimum of 5 years of experience in non-profit, recreation or financial management/hr, with at least 3 years of experience in a management role.
• Demonstrated success developing and evaluating organizational models, setting targets and reporting on Key Performance Indicators
• Proficient in using technology as a management reporting tool
• Strong administrative skills in managing complex projects in the charity and/or non-profit sector.
• Experience in grant-writing, project funding and reporting.
• Demonstrated results in developing and managing teams.
• Excellent verbal and written communication skills with exceptional attention to detail.
• A commitment to and passion for wellness and recreation for young people.

Job Types: Full-time, Fixed term contract
Contract length: 7 months

Salary: $55,000.00-$65,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Winnipeg, MB: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Experience:

• Administrative: 1 year (preferred)

Language:

• English (required)

Work Location: Hybrid remote in Winnipeg, MB

Application deadline: 2023-04-07