Administrative Officer

Key Responsibilities:

• Handle incoming mail, emails, and packages; maintain comprehensive records.
• Develop and manage spreadsheets, conduct data entry, and prepare reports.
• Provide assistance to our agents and management team.
• Oversee and coordinate office administrative procedures; implement new procedures as needed.
• Establish work priorities, delegate tasks to office support staff, and ensure adherence to deadlines and procedures.
• Coordinate office services including accommodation, relocations, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
• Conduct budgeting, contracting, and project management analyses; assist in preparing the operating budget and maintain inventory and budgetary controls.
• Assemble data for periodic and special reports, manuals, and correspondence.
• Supervise records management technicians and related staff; manage employee records and customer relations.

Employment Requirements & Qualifications:

• University degree or college diploma in business or public administration.
• Minimum 2 years’ experience in senior clerical or executive secretarial position related to office administration.
• Excellent organizational, administrative, communication, and interpersonal skills.
• Proficient in office software and technology; ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and attention to detail.

Interested? Send in your application to hiring2@jfgroup.ca.

Job Type: Full-time

Salary: $28.00 per hour

Expected hours: 35 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Discounted or free food
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Language:

• English (preferred)

Ability to Commute:

• Richmond Hill, ON L4B 3H7 (required)

Ability to Relocate:

• Richmond Hill, ON L4B 3H7: Relocate before starting work (required)

Work Location: In person