Administrative Secretary

Work setting

• Associations and non profit organizations
• Community and social services

Budgetary responsibility

• $100,001 - $500,000

Responsibilities

Tasks

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Access
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Area of specialization

• Reports and records
• Statistics

Additional information

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel regularly
• Public transportation is available

Work conditions and physical capabilities

• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Benefits

Other benefits

• Free parking available
• Team building opportunities