AddressRequisition ID: 6690
Department: Office of the City Clerk
Service: Legislative Services
Branch: Archives Branch
Employment Type: 1 Permanent Full Time Position
Work Hours: 35 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $62,917.40 - $73,613.54 annually (2023 rates of pay)
Location: 100 Tallwood Drive
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 03/02/2023
JOB SUMMARY
The City Archives is a state-of-the-art central facility supporting several municipal and community operated, decentralized satellite centres, that transfers public records of the City of Ottawa and acquires and preserves private records of archival value. The Archives unit delivers archival services by the identification, acquisition, arrangement, description, preservation and management of civic government records and data that have long-term value for the City for legal, historical or other research purposes, and of private records of archival value from local individuals, organizations or businesses that enhance our understanding of the history and evolution of Ottawa, for the benefit of future generations.
Under the direction of a portfolio archivist, you provide assistance with the appraisal, acquisition, arrangement, description and preservation of archival records in the custody of the City of Ottawa Archives.
You will be assigned to one of four portfolios on a rotating basis: (a) reference and outreach services, (b) civic government archives, (c) community archives, and (d) special media and exhibition services.
EDUCATION AND EXPERIENCE
Completion of 3 year university degree in History or a related field
Minimum of 2 years of experience working in an archives setting
CERTIFICATIONS AND LICENCES
KNOWLEDGE
- Knowledge of archival principles and practices, including provenance and original order, methods of arrangement, descriptive cataloguing (RAD) and the production of finding-aids to efficiently locate archival materials
- Knowledge of preservation and an ability to implement preservation techniques for the care and protection of archives
- Knowledge of regulations and practices affecting access, such as freedom of information, protection of privacy, copyright and ethics, and an ability to provide routine reference services to a wide range of clients
- Knowledge of the application of information technology to archival functions and an ability to proficiently use appropriate software packages, such as DBTextworks, MINISIS, HTML, Encoded Archival Description
- Basic knowledge of Ottawa’s history
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Work independently and take initiative
- Prioritize multiple tasks and meet deadlines
- Pay attention to details
- Work in multi-disciplinary teams
- Contribute positively as a team member
- Respect for diversity
- Collaborative approach in working with others
- Conscientious, thorough, and detail oriented
- Strong organizational skills
- Diplomatic, flexible
- Perform well in a customer service environment
- Demonstrate an ability to recognize and refer to archivist’s situations and questions requiring further expertise
- Ability to lift at least 25 – 50 lbs
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing required. English: oral, reading, writing required. Candidates who do not meet language requirements will be required to participate in training.
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.
