Assistant Property Manager

Job description: Property Management Administrator

We are seeking a highly organized and detail-oriented Property Management Administrator to join our team. In this role, you will provide administrative support to our Property Management Team and ensure a high level of professionalism in property issues. This is a full-time, permanent position with 4 days per week on a 10-hour shift schedule, including weekends.

Responsibilities:

• Provide full administrative support, including phone support, typing reports, filing, and distribution of correspondence
• Schedule and coordinate meetings/special events as requested
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts, and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with company policies and procedures
• Prepare and code invoices for Property Manager's approval
• Ensure the office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain a follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on the status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

Key Competencies:

Communication Proficiency (oral and written)

Customer Focus (internal and external)

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Qualifications:

• 2+ years of experience in the commercial property management field
• Bachelor's Degree preferred
• Excellent verbal and written communication skills
• Superior interpersonal and customer service skills
• Strong working knowledge of Microsoft products (MS Word and Excel)
• Demonstrated ability to work effectively in a deadline-driven environment

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time.

Physical Demands: While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to walk, talk, and hear.

Other Duties: This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Passion Safe Storage is committed to equity in employment, and our goal is to have a diverse, inclusive, and barrier-free workplace.

Job Types: Part-time, Permanent

Salary: $18.00-$20.00 per hour

Expected hours: 25 – 35 per week

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus pay
• Commission pay

Education:

• Secondary School (preferred)

Experience:

• Management: 2 years (preferred)

Work Location: In person