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SalaryWork Arrangement: Hybrid
Department:
Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. Chances are, we do more than you think. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry.
We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Cultivating a positive employee experience and promoting a diverse and inclusive environment where our employees feel engaged, recognized and empowered is foundational to our ambition of being an employer of choice. Learn more about our values and strategy.
We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules that everyone should know and live by. Working for Pembina means working safely.
Overview:
The Corporate office of Pembina Pipeline is seeking to fill a Board Liaison and Executive Support Administrator position. The individual will report to the Chief of Staff and will be responsible for all coordination and administrative support tasks for the Board of Directors, as well as providing executive and legal support. The title and role of the successful candidate may slightly differ based on the qualifications of the applicants.
The successful candidate must possess outstanding communication skills and professionalism and have the ability to foresee the Board of Directors' needs.
Responsibilities may include but not limited to:
- Support Pembina's safety culture of "Zero by Choice" and the “Life Saving Rules”. To read more about our Life Saving Rules, visit pembina.com/safety;
- Schedule and liaise with the Board of Directors and plan Board and Committee meetings;
- Prepare Board and Committee meeting agendas and packages;
- Serve as the main administrator for the directors' portal and maintain, post and ensure currency of materials;
- Provide administrative services, including, but not limited to managing calendars, providing reminders of meetings, scheduling calls and meetings, arranging travel and related logistics, monthly expense reports, processing invoices and maintaining accurate and efficient filing system that meets departmental requirements;
- Prepare and review documents, including agreements, filings & formal correspondence;
- Coordinate meetings, including planning and organizing materials, booking meeting rooms, venue selection, set up & take down, and food and beverage coordination;
- Plan and organize offsite strategy sessions and special events;
- Work in collaborate with the Executive Assistant team, that provide support the C-Suite;
- Organize and maintain corporate records, files and databases;
- Support the legal team with other tasks and projects as needed; and
- Participate and support an equitable, diverse, and inclusive workplace.
Qualifications:
- Progressive senior level administrative experience;
- Post-secondary education with preference given to those with a Legal Assistant Certificate/Diploma or equivalent;
- Advanced MS Office (Outlook, Excel, Word, PowerPoint), and knowledge with SAP and Diligent would be considered asset;
- High level of professionalism, discretion along with strong interpersonal and exemplary communication skills;
- Positive and friendly service centric demeanor;
- Able to quickly modify work priorities to meet unexpected and sometimes competing deadlines;
- Practical, detail oriented, flexible and dedicated team player who is also capable of working independently;
- Demonstrated resiliency and sound judgment in dealing with business and corporate challenges; and
- Maintain complete confidentiality on all business matters.
The successful candidate must be legally able to work in the country of the position. Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check.
This position will be posted until end of day: 02/29/2024
Our expectations are high, and our rewards reflect this: We treat our people well - whether it's through our total rewards package, community engagement or volunteer opportunities, all in an environment that is equitable, safe, respectful, inclusive and accessible.
We recognize that diverse perspectives and experiences fuel innovation and enrich our workplace culture. We firmly believe that every individual's unique background, identity and contributions contribute to our collective success. We encourage applications from individuals of all backgrounds and experiences. If you're contacted to set up an interview and you require accessibility accommodations, please let your Talent Acquisition Advisor know at that time.
We are a proud recipient of Canada's Top 100 Employers (2018-2022), Alberta's Top 100 Employers (2014-2023) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.
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