Bookkeeper / Payroll Administrator

POSITION OVERVIEW

A leader in community palliative care service, Hospice of Waterloo Region operates an 11 bed residential hospice in North Waterloo, providing much needed residential hospice service to individuals across the Region of Waterloo. This position is responsible for the accurate posting of payroll and financial records along with regular funder reporting.

POSITION SPECIFIC RESPONSIBILITIES

Payroll processing including:

• Setup and maintenance of employee data in accounting software,Collection of bi-weekly time sheets, entry of time into payroll software, processing of payroll payments
• Compiling bi-weekly payroll reports for vacation days accrued/used and sick time used
• Preparing and submitting payroll remittances/payables bi-weekly (Receiver General, WSIB, EHT, RRSP, etc)
• Preparing and submitting annual payroll reconciliations (Receiver General, WSIB, EHT)
• Preparing and issuing annual employee T4 slips, T4 Summary
• Responding to employee questions and inquiries regarding payroll
• Participate in budget and review meetings regarding salaries and benefits

Accounts Payable including:

• Assembly of all incoming invoices/bills, including VISA statements, matching to required backup, posting to correct G/L Class and accountsProcessing all monthly/quarterly employee expense sheets and posting to correct G/L Class and accounts.

Preparing all cheque and electronic payments for outstanding payables

Accounts Receivable including:

• Process all received payments and post to accounting softwarePrepare and make all weekly bank deposits

Post all Ministry funding remittances
Prepare monthly journal entries

Financial Reporting:

• Prepare monthly financial statements
• Prepare and submit quarterly Ministry reporting
• Work with auditors on year end reconciliation and audits

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Minimum 5 years prior experience in bookkeeping/accounting.
• Experience in payroll processing
• Post secondary certificate or degree in bookkeeping/accounting
• Understanding of non-profit and health care sectors

SKILLS AND ATTRIBUTES

• Organized with a strong attention to detail
• Ability to prioritize competing tasks working autonomously and within a team
• Excellent communication skills, which includes; courtesy, tact, discretion, providing detailed explanations, interpretation and diplomacy.
• Proficiency in the use of computer hardware & software, particularly in Microsoft Excel, Quickbooks
• Open, flexible and non-judgmental
• Ability to adapt to changing requirements and environment.
• Ability to manage time and quality pressures.
• Self motivated, committed, very organized and sensitive to the needs of staff and clients.

Please send cover letter and resume to hospice@hospicewaterloo.caquoting Accounting.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Waterloo, ON N2K 0G3: reliably commute or plan to relocate before starting work (required)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• QuickBooks: 3 years (preferred)
• Bookkeeping: 3 years (preferred)
• Payroll: 3 years (preferred)

Language:

• English (preferred)

Work Location: In person