CS-24-011 Benefits and Compensation Coordinator, Permanent Full time

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Corporate Services Division

Invites applications for the position of:

Benefits and Compensation Coordinator

Permanent Full-Time

Start Date: As soon as possible

2023 Salary Grid 6: $36.54 to $43.51 per hour

Location: Brockville, Ontario

Position Summary:

The Human Resources Coordinator is responsible for coordination of the efficient operation of employee benefit and pension administration, WSIB administration, human resources records and information systems database, and additional Human Resources support, including payroll backup. Additional contributions include providing various HR related statistical reports, making recommendations to enhance existing procedure and policies, and improvements in technology and work procedures to improve services and reduce operating costs.

Qualifications:

Education, Certification & Licenses

· A post secondary degree or diploma in business administration, human resources, or other related field. An equivalent combination of education and experience may be considered.

· Education in payroll would be considered an asset.

Experience

· A minimum of two (2) years’ experience in employee services, human resources, or occupational health and safety environment, preferably in a unionized municipal or public sector setting.

Knowledge, Skills, Abilities & Competencies

· Proficient in Microsoft Office Suite (Word, Excel and Outlook). HRIS and Great Plains, Talent Space experience would be considered an asset.

· Excellent interpersonal and communication skills; both written and verbal.

· Proven organizational and time management skills with the ability to meet specific deadlines.

· Proven ability to consistently maintain high quality standards and respect for confidentiality.

· Proven analytical skills with meticulous attention to detail and a strong degree of accuracy in reporting.

· Solid grounding of human resources administrative principles, practices and techniques as well as comprehensive knowledge of relevant legislation, regulations and collective agreements.

· Customer service focus and the ability to develop relationships is required including the ability to interface with all levels of the organization as well as outside service providers and government agencies.

· Drive to take initiative to improve work processes, problem solve and provide recommendation for action.

· Ability to work independently within a team environment and with unstructured circumstances/events.

· Proven analytical and decision-making skills to determine solutions to non-routine problems of a complex nature based on factual data.

SUMMARY OF POSITION RESPONSIBILITIES:

Activity 1: Benefits and Pension Administration (approximately 30%)

· Plan administrator for various employee benefit programs (Health, dental, life, AD&D, LTD, EAP).

· Enroll new employees into the group benefits plan through the carrier website, provide new information and make changes as required.

· Provide consultation and advice regarding employee benefits, address concerns, and work with brokers to develop a solution.

· Act a plan administrator for the Ontario Municipal Employee’s Retirement System (OMERS); initiate, maintain and update all required related employee information and complete annual OMERS form 119.

· Audit monthly/annual benefit remittances and reconciliations completed by the Payroll Coordinator.

· Maintain an up to date knowledge of all applicable legislation, Counties’ policies, benefit programs and the Collective Agreements and provide advice relating to them.

· Ensure employees are kept informed of Manulife Benefit/OMERS pension changes and coordinate employee information sessions.

· Responsible for contacting employees on approved leaves to follow up and administer benefit and pension plan contributions and other receivables while they are on leave.

· Maintain current costing of Benefits and pension.

· Preparation of HR related reports and statistics for senior management team and the HR Manager.

Activity 2: Compensation Administration and Payroll Back-up (approximately 30%)

· Participate in compensation and benefits surveys and other research activities as assigned.

· Coordinate non-union and union pay equity process, assist staff with completing JIQ form.

· In collaboration with HR Manager, conducts reviews of new/changed positions prior to job postings to determine wage/salary.

· Assist Accounting Services to complete Ministry staffing reports ensuring inter-departmental coordination.

· Maintain/update salary planning system for budgeting and year end projections, advise departmental managers on projected budget, and Accounting Services for current year projections.

· Prepare/analyze current salary/benefit data quarterly, and provide variance reports to Directors.

· Work with Manager of Accounting Services/Deputy Treasurer to investigate discrepancies in wages and benefits G/L accounts.

· Upon approval of HR Manager, prepare Non-Union Employment By-Law and all applicable costings.

· Research, draft and make recommendations for compensation programs/job evaluation policies and procedures to HR Manager.

· With the approval of the CAO, prepare Annual Management salary/merit increase spreadsheet.

· Prepare communication/information bulletins to employees.

· Prepare relevant costing to HR Manager for employee termination packages; store all documents related to minutes of settlement.

· Assist the HR Analyst with payroll processing as needed.

Activity 3: HRIS Administration and Employee Records/Reports (approximately 25%)

· Assist with maintenance of all confidential employee records ensuring accuracy and integrity of HRIS.

· Subject matter expert on Counties Performance Management System; Talent Space; provide training to new and existing staff on the use thereof.

· Assist in the development of performance management annual review forms.

· HRIS Coordination and data integrity, report and process development.

· Prepare various management reports on both assigned schedule and adhoc basis (Headcount, sick leave stats, attendance, performance review stats, service/anniversary dates, overtime, vacation, banked time balances, etc.); may require analysis/investigation upon request of Managers/Directors.

· Maintain seniority lists and union billing reports for OPSEU, ONA and/or CUPE; work with the unions to resolve any discrepancies.

· Research attendance records and provide reports to managers; analyze attendance records for patterns and report usage statistics monthly.

Activity 4: WSIB Administration (approximately 5%)

· Administer, analyze and process Workers Safety and Insurance board records and reports.

· Maintain tracking spreadsheet of modified workers and provide report to HR Manager.

· Audit/analyze WSIB account for discrepancies; work with WSIB to resolve accounting errors.

· Prepare, analyze and compile reports for actuarial review (every 4 years).

· Review/analyze the actuarial review once received with the HR Manager.

· Analyze WSIB account against year-to-date payments ensuring adequate payroll accruement.

Activity 5: HR Consultant (approximately 10%)

· Regularly provide HR Consultant back-up/advice.

· Participate in negotiation process, review collective agreement amendments prior to the printing thereof, provide costing/budget information for all collective bargaining for wages and benefits.

· Assist HR Manager with projects and policy research/development.

· Responsible for HR information release/confidentiality; perform employment verifications.

· Support/advise managers ensuring adherence to established policy practices/ collective agreements.

Other related duties, as requested and required.

The foregoing job description reflects the general duties necessary to describe the principal functions of the position and shall not be construed to be all of the work requirements that may be inherent in this classification.

Please quote “Competition # CS-24-011 (Benefits and Compensation Coordinator, PFT)” and submit by email to careers@uclg.on.ca. This position will remain open until filled.

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and will only be used for candidate selection.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at 1-800-770-2170 or using the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.

Job Type: Full-time

Salary: $36.54-$43.51 per hour

Expected hours: 35 per week

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Application question(s):

• Do you have a post secondary degree or diploma in business administration, human resources, or other related field?
• Do you have a minimum two years' experience in employee services, human resources, or occupational health and safety environment?

Ability to Relocate:

• Brockville, ON K6V 4N6: Relocate before starting work (required)

Work Location: In person