Digital Assistant

About us

Big Brothers Big Sisters of Pictou County is a small business in New Glasgow, NS B2H 5A5. We are social, inclusive, collaborative, and our goal is to Enable life-changing mentoring relationships to ignite the power and potential of young people..

Our work environment includes:

• Modern office setting

Job Description

Big Brothers Big Sisters of Pictou County (BBBS) is seeking an experienced, professional, friendly, and personable Digitization Assistant to join our team. The Digitization Assistant will report directly to the Executive Director. This individual shall perform duties as assigned and approved by the Executive Director. These duties will be consistent with the Organizational and Delivery Standards as set by Big Brothers Big Sisters of Canada in conjunction with local policies.

This position is project based and will support BBBS in it’s efforts to digitize its records, files and all that supports the process.

The primary duties and responsibilities of this position include:

• To assist with the delivery of the digitization project, developing the workflow of process.
• Research and develop polices regarding digitization and processes of files and documents.
• Determine resource and purchase the necessary equipment to digitize files and documents.
• Preparing records for digitization including separating records, preparing documents, etc.
• Scan a variety of digital materials using several types of scanning equipment, including files, documents, photos, etc.
• Apply metadata to digitized files
• File uploading of scanned documents
• Performing quality control to ensure documents are scanned correctly.
• Create and basic descriptive information about digitized materials
• Train staff in specific tasks related to digitization.
• Ensuring procedural, professional and organizations standards are adhered to.
• Performs other duties as required.

The ideal candidate will have:
Bachelor’s degree in related field or equivalent experience.

• Minimum post secondary education in a relevant field. 1-2 years of experience working in a similar role or equivalent combination of education and experience.
• One or more years of experience digitizing different materials using multiple scanning devices.
• Knowledge of scanning equipment and use.
• Experience using Microsoft Excel, PDF files, SharePoint and digital image editing software.
• Strong attention to detail
• Ability to perform routine and repetitive tasks.
• Learn work processes quickly.
• Good interpersonal and communication skills, both written and oral.
• Adapt easily to changing priorities and task assignments.
• Must maintain a high standard of confidentiality and the ability to conduct oneself in a professional manner in keeping with the image of BBBS.
• Proof of Covid vaccinations

Qualified candidates must be able to pass a background check.

Job Type: Fixed term contract
Contract length: 8 months

Salary: $22.00 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2024-01-22
Expected start date: 2024-02-01