Elementary Administrative Assistant

Glenmore Christian Academy (GCA) is a private Alberta accredited Christian school located in the Southwest of Calgary, Alberta, specializing in the education of children in grades K-9. GCA is a member of AISCA (Association of Independent Schools and Colleges in Alberta) as well as ACSI (Association of Christian Schools International). GCA’s mission is to Teach Truth, Inspire Excellence, Experience Christ and Server through Love. GCA has a head of school, two principals and a staff of over 100 serving approximately 1000 students.

GCA is looking for a Full-Time Elementary Administrative Assistant to provide support to the Principal, Vice Principals, Staff, Students and GCA Community. The successful candidate will be highly professional, organized, detail-oriented, self-motivated with strong technology skills. They should also be able to commit to working from 7:30am to 4:00pm, Monday through Friday.

Responsibilities

Key responsibilities for the full-time Administrative Assistant will be wide in scope and will include many different tasks and responsibilities. Responsibilities may include but not be limited to:

Admin assistant to the Elementary Principal & Vice Principals

Co-ordinate and book meetings

Manage Calendar

Knowledgeable of whereabouts of Principals

Document (ppt, word, excel) creation and editing

Record meeting minutes

Filing for the Principals

Screen incoming phone calls

Point person for greeting and assisting parents and guests as they arrive

Accept payment from parents as per accounting policies

Assist with managing the student information system (PowerSchool)

Take attendance for all of K-Grade 5 students (morning and afternoon), making sure all students are accounted for

Contact parents / guardians for any unexcused absences

Track student excused absences and late arrivals in PowerSchool

Attendance reports

First point of contact for infirmary needs and able to provide CPR/First Aid as required

Printer and copier support

Self-initiated projects and tasks

Supervision as required (indoor & outdoor)

Managing lost & found for school

Primarily working with children ages 4 to 10

Qualifications

Is able to clearly express his or her faith and relationship with Jesus Christ as Lord and Saviour

Agrees wholeheartedly with and abides by the GCA Statement of Faith - without reservation

Successful completion of a Police Information Check; including Vulnerable Sector Search to be completed no later than 6 weeks after employment

Skills

Effective communication skills

Ability to handle highly confidential information

Excellent English written and oral communication skills

Ability to work well under pressure, prioritize and meet deadlines

Ability to make sound judgement and decisions

Ability and desire to assist stakeholders in a friendly and professional manner

Proven attention to detail and analytical problem-solving abilities

Ability to work effectively independently or in teams giving and taking direction

Self-starter who is able to set priorities and meet deadlines

Job Type

This Monday to Friday, full-time position (7:30am to 4:00pm) will train in June 2024. The full time start date will be August 20, 2024 and will continue until the end of June 2025.

Application Package

Interested candidates can apply online at careers@gcaschool.com, by Friday, April 12, 2024.

The following attachments should be included:

Cover Letter

Résumé summarizing training and experience

A professional letter of reference

A personal statement of faith

Pastoral reference (recent within three months)

A criminal record check with a vulnerable sector search will be required of the successful applicant

First Aid Certificate (willing to certify)

Applicants must have the right to work in Canada. Local candidates will be given preference.

No agencies or telephone inquiries please. We thank all applicants for their interest in our organization; only those candidates selected for interviews will be contacted.