Events Administrator

WHO WE ARE AND WHAT WE DO...

Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our stakeholders with a trusted platform to network, benchmark, learn, and grow together to inspire success in their working lives.

With our office located on The Esplanade in the beautiful St. Lawrence Market District, which is less than five minutes away from Union Station, we boast a team of young, passionate professionals who enjoy working together to build something great. Our goal is to bring together the best and brightest to discuss the issues of the day in the right environment to inspire positive change for all our stakeholders.

www.executiveplatforms.com

Responsibilities of the Events Administrator

● Serving as the main contact for delegates and helping them plan their attendance through regular communications (filling out their bios, details re: event agenda, hotel bookings, flights etc.)

● Assist with scheduling 1-2-1 meetings for attendees

● Sending out event calendar invites to all attendees

● Keeping event websites updated with new registrations and logos

● Maintaining planning softwares

● Assisting with creating onsite print materials that include event badges, show guides and signage

● Researching and booking event entertainment and onsite activities within assigned budgets

● Booking travel and accommodations for both Speakers and Staff

● Maintaining event inventory and re-ordering as required

● Seeking feedback, advice, and clarification of processes from senior team members to ensure quality of work

● Keeping up to date with current industry trends, market activities, and the competitive landscape

● Building and maintaining strong relationships with clients

● Collaborating with other departments to ensure event success

Qualifications of the Events Administrator

● A background of Special Events Planning, Hotel Management, F&B Management, Hospitality, Tourism & Leisure or other related program an asset

● Multi-task oriented with superior organizational skills, customer relations experience and a positive attitude

● Excellent written and verbal communication skills

● General business acumen and an understanding of Fortune 1000 companies

● A strong desire to be a team player and must be capable of handling tight deadlines

● Must have working knowledge of Microsoft Office (Word, Excel, PowerPoint)

● Comfort with the Adobe Create Suite, specifically InDesign and Photoshop an asset

● The candidate must be flexible and willing to put in additional hours as needed prior to and especially during the 3 weeks leading up to the event

● Must hold a valid passport plus any other required documents for travel to the US and Europe

● Manual labor will be involved onsite and will include activities like setting up signage, wheeling event cases, moving tables/chairs, long hours and lots of walking on the 3 event days

Executive Platforms is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Executive Platforms invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact us.

Job Type: Full-time

Salary: From $43,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Overtime
• Weekends as needed

Work Location: Hybrid remote in Toronto, ON M5E 1A6