Executive Assistant To Ceo

Tiičma Enterprises, the KCFN Group of businesses, manages profitable businesses, builds a thriving economic base, and fosters entrepreneurship within the Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations.

Our name Tiičma (teech-ma) means ‘heart’ in Nuučaan̓ał. We are seeking an Executive Assistant to join our team,

The Executive Assistant (EA) position is to support Tiičma’s Chief Executive Officer and, on occasion, other senior management team members. The EA typically manages organizational, administrative, and business-related tasks for the CEO/management team, such as creating reports, organizing travel and accommodation, taking minutes, scheduling meetings, and performing similar duties. EAs have a good understanding and practice of Office 365 and Google Docs. EAs are extremely fast at solving problems and responding to urgent matters/concerns. They often act as gatekeepers and filter the immediate priorities of the CEO and other senior managers. EAs are a valued asset and a core of the Tiičma Management Team.

Duties and Responsibilities
Scheduling and managing appointments
Organizing and maintaining paperwork
Communicating with stakeholders
Conducting research
Acting as a liaison
Provide administrative support as required
Committee assignments, if required
Other duties as assigned by the CEO
Maintain confidentiality

Our ideal candidate:
Post-secondary education in administrative studies, business administration, or a similar field
WHMIS
Violence and Harassment Training
First Aid (or willingness to obtain)
Occupational Health and Safety Courses / Certificates (or willingness to obtain)
Microsoft Office
Experience taking minutes and distributing them
Experience working in a First Nations environment - asset
Valid DL and clear driver’s abstract
Some travel via boat/plane to remote logging road
Willingness to develop in this position
2+ years experience with senior managers in a fast-paced, ever-changing environment

Skills and abilities
Exhibits a high level of trust and integrity
Able to build solid and long-lasting relationships
Excellent Interpersonal skills and conflict resolution
Excellent problem-solving and multi-tasking skills
Willing to grow and develop the position
Demonstrate experience meeting or exceeding plans/goals
Experience resolving conflicts, problems, and issues on the front lines
Proved experience working with a team or alone
Experience working on various projects requiring a high level of security
Experience juggling several important, competing priorities
Health and Safety Committee experience - asset

Total time: 35 hours per week 8:30 - 4:30 Monday - Friday with a 1-hour unpaid lunch

It may require occasional evening, weekend, and stat hours to meet the business's operational needs (i.e., special projects, training, and meetings). Travel for business operations (overnight in Houpsitas).
This competition is open to persons legally entitled to work in Canada

CLOSING DATE & TIME: March 17, 2024

START DATE: ASAP Permanent, Full-time

DATE POSTED: March 5, 2024 COMPENSATION: $23 - 29 per hour, plus health benefits/life insurance/EAP/pension

TO APPLY: Email a cover letter and resume to Kari Sullivan at info@tiicma.com, citing “EXEC ADMIN” in the subject line of your email.

We thank all those who apply. However, only those shortlisted will be contacted for interviews.

This posting will remain open March 17, 2024
We value employment equity, prioritize applications from Indigenous applicants, and especially encourage those living within the KCFN First Nations to apply.

The Administrative Assistant performs ad hoc administrative duties and support when called upon. This position includes extended health benefits, life insurance, an Employee Assistance Plan, and a pension plan. You will also enjoy time off to achieve a healthy work-life balance.

Job Type: Full-time

Salary: From $23.00 per hour

Expected hours: 35 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Ability to Commute:

• Campbell River, BC V9W 6H5 (required)

Ability to Relocate:

• Campbell River, BC V9W 6H5: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-03-17