Executive Assistant to Managing Directors

Interior Elite Contracting is a busy residential and commercial general contractor operating in the heart of Kamloops, BC. Interior Elite Contracting is looking for an Executive Assistant to help with organization and daily task management for our Managing Directors as we continue to grow. The ideal candidate will be extremely skilled in organization and time management as well as enjoying work in a fast paced environment where no two days will be the same.

General Responsibilities

• Schedule and coordinate appointments, meetings, and events.
• Manage the Directors calendar to optimize time utilization.
• Screen and prioritize incoming calls, emails, and correspondence.
• Draft, review, and respond to emails on behalf of the executive.
• Coordinate and book travel arrangements, including flights, accommodations, and transportation.
• Prepare travel itineraries and ensure all arrangements are in place.
• Prepare meeting agendas, documents, and presentations.
• Attend meetings, take minutes, and distribute relevant information.
• Organize and maintain electronic and paper files.
• Prepare and edit reports, presentations, and other documents.
• Oversee day-to-day office operations.
• Conduct research and compile information as requested.
• Summarize reports and data for easy review.

Requirements:

• Post-secondary diploma in Business Administration or related field.
• 2-3 years’ experience as an Executive Assistant or related field.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Skill Set Required

• Strong team player, self-motivated and proactive thinker
• Organizational skills (prioritizing, time management, record keeping, follow up).
• Strong interpersonal and communication skills.
• Computer skills, including knowledge of Microsoft Word, Microsoft Excel, and Adobe Acrobat are required.
• Advocating attention to critical tasks involving directors
• Attention to detail and accuracy.

At Interior Elite Contracting, we have a zero tolerance drug and alcohol policy. All employees are required to have a reliable vehicle and drivers license, as our work is all throughout town and public transit may not be available.. All employees are required to provide: steel toe work boots and appropriate work clothes.

Job Types: Full-time, Permanent

Salary: $40,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person