Facilities & Assets Administrator

Overall Purpose:
Power To Be is a social impact organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. Working with Power To Be is an opportunity to be part of impactful and lasting societal change.
The Facilities & Assets Administrator will be a hub of information and a resource to the team. This includes coordinating Power To Be worksite logistics and asset management including fleet maintenance, liaising with third party vendors, and ensuring the building and maintenance schedule tracked accurately. This role supports the staff team with administrative and technical needs, as required, and requires the successful applicant to be resourceful, dynamic, organized, and accountable.
All applicants requiring an accommodation can reach out directly to our Director of People & Culture Sharde Long at slong@powertobe.ca to ensure accessibility of the application and hiring process.
JOB RESPONSIBILITIES:
Facilities & Assets

• Provide contract coordination for outdoor facilities, building maintenance and capital projects
• Maintains assets inventory trackers and depreciation schedules
• Schedules vehicle and trailer fleet routine maintenance including insurance and vehicle inspections
• Organize and schedule maintenance contractors and service providers
• Works with the Operations Lead to track facilities, insurance, operating permits, leases, and other relevant information
• Monitor and assign Service Requests & Scheduled Maintenance
• Coordinate volunteer site-based work groups
• Works with the Director of Facilities and Assets to update standard operating procedures, emergency procedures and other relevant documentations
• Responsible for purchasing maintenance supplies
• General administration such as answering phones, emails, external inquiries, taking minutes, arranging meetings, booking rooms, ordering supplies as required.
• Organize and schedule the Capital Project Committee, Catalyst for Good and Facilities and Assets team meetings including agenda and action tracking
• Occasional assistance with grounds and building maintenance and projects
• Reconcile visa statements and apply GL Codes

Operations

• Works collaboratively with other departments to accomplish shared tasks on taskforces, committees and working groups
• Observe or support a Power To Be program once a quarter
• Support community and fundraising events as directed
• Maintain brand standards when communicating with stakeholders
• Assist the Volunteer Lead with volunteer recognition and internal engagement of Facilities & Assets volunteers.

Perform other related duties, as required.
Key Skills, Knowledge & Attributes

• Culture is an active practice, as part of that all our staff are asked to contribute to growing a positive and dynamic working culture
• This role requires a desire for organization and systems, the ability (and desire) to keep self and others moving towards department goals when the task list seems limitless
• We value a growth mindset; this means we are open to learning new skills and growing our professional practice
• Brings professionalism, creativity and strong time management skills
• Ability to leverage and use Microsoft 365, including SharePoint, Teams, Office and Outlook
• Knowledge of facilities and building systems (HVAC, solar, water, geothermal)
• Familiarity with BC Health and Safety legislation and practices

Particular Working Conditions:
We are committed to being an employer that values equity, diversity, inclusion and belonging. We actively encourage applications from equity deserving groups and seek to have a workplace that reflects the communities we serve. In consideration of our mission, it is preferred that all our staff value an active lifestyle and understand the connection between nature and wellbeing. This position involves occasional evening, weekend, and overnight commitments which may involve working outside in inclement weather.
Requirements

• As per the Ministry of Justice requirements for organizations that work with vulnerable populations, A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
• Possess a valid Class 5 BC Driver’s License with a clear drivers abstract
• Due to the remote work location, you must have access to reliable transportation
• Proof of full vaccination against Covid-19

Assets:

• Possess a valid Class 4 BC Driver’s License
• Experience working in a non-profit or outdoor recreation
• Previous experience with facilities maintenance or construction.
• Certifications related to facilities maintenance and/or project management

Terms of Employment
Location: Victoria
Position:Facilities & Assets Administrator
Reports to: Director of Facilities and Assets
Term: Continuous Full-Time
Hours: 40 hours per week, Typically Monday to Friday between 8:30-5pm
Compensation: $50,000 – 55,000
Total Compensation: 90% employer paid extended health and dental plan, opportunities for professional and personal development, comprehensive annual training, 2 weeks of vacation to start, Paid annual winter closure, flexible work schedule, access to outdoor equipment and pro gear discounts, and flexibility to follow your passions that support our work and workplace culture.
Review of applications will begin immediately and interested candidates are encouraged to promptly submit their full application here. Only shortlisted candidates will be contacted.