Financial Services Clerk

Financial Services Clerk

Description of Duties

Luther College (Luther College University of Regina and Luther College High School Regina, SK) invites applications for a full-time permanent position in the role of Financial Services Clerk. Primarily based at the University campus and reporting to the Manager of Financial and Residence Services, the Financial Services Clerk is responsible for general reception and clerical duties, as well as Financial Services administration for both the Luther College High School and University campuses. Primary duties include: billing and collection of student tuition and fees, billing and collection of student residence/boarding fees, processing of cafeteria revenue, and the collection of school activity and other miscellaneous fees. The Financial Services Clerk will also be responsible for other general accounting functions.

Responsibilities

Student billing and receivables through the ongoing management and administration of this function by:

• Maintaining all student accounts using the financial edge accounting software.
• Recording charges and receipting payments.
• Collecting accounts and maintaining regular communication with students and families.
• Ensuring the necessary policies and control procedures are in place.
• Tracking and maintaining bus and meal plan spreadsheets and payments.
• Tracking and communicating all extracurricular charges and payments with parents and teachers in an accurate and timely manner.
• Maintaining up to date student information, email and communication with parents and staff.

• General administrative assistance with the residence program including taking payments, following up on required payments.
• Coordinating and tracking University of Regina meal plans.
• Taking tuition payments for Luther registered students.
• Providing reception and assistance to the Financial and Residence Services Office in person, by e‐mail, and by phone with a high level of customer service.
• Performing general office duties including sorting mail, purchasing office supplies, and arranging for couriers.
• Assisting with Residence move-ins and move-outs, as required throughout the year.

• Processing Interac and credit card refunds or payments.
• Reconciling operations such as the operating fund bank accounts, tuition payment only account, processing student pre-authorized payments, and applicable miscellaneous transactions and accounts.
• Receiving payments from third parties for goods or services provided to them by the College (other receivables).
• Performing general ledger maintenance as required.
• Preparing journal entries to distribute expenses and to record adjustments as needed and following account reconciliations.
• Assisting with year-end processes, as needed.
• Other related responsibilities as required.

Qualifications

• Undergraduate degree in a related area or graduation from a recognized technical school with a minimum of 2 years of related experience in a small to medium-sized business or non-profit organization. An equivalent combination of education and experience would be considered. Experience in a high school or university setting would be considered beneficial;
• An in-depth knowledge of financial and audit procedures related to accounts payable and accounts receivable;
• Demonstrated competence with Microsoft Office applications (Word, Excel, PowerPoint); knowledge of the specialized software (Blackbaud, Banner) used by Luther College would be an asset;
• The ability to manage accurate records and to effectively document information;
• The ability to work both independently and in a team environment is required;
• Excellent communication (written and verbal), time management, and interpersonal skills;
• The ability to manage several tasks within a fast paced environment and with a high-volume workload;
• Demonstrates attention to detail, developed problem-solving skills, logical and critical thinking skills, and high personal accountability;
• Affinity with the goals of Luther College and the small college environment in which flexibility, warmth, and cordiality are necessary and valued;
• Willingness to work in an office setting where collaboration among staff, at times beyond the job description, is necessary and valued.

Confidentiality

• The incumbent routinely works with confidential information related to the College’s business operation which includes financial aid information, and personal information of staff, faculty and students. This information must be kept strictly confidential, and the incumbent must comply with all requirements of The Freedom of Information and Protection of Privacy Act.

Association

• Is a member of the Financial and Residence Services Office team.
• Is routinely in contact with students and parents.
• May have contact with conference groups and guests.
• Maintains working relationships with all operational areas of the College including all administration, faculty, and staff.

Working Conditions

• This is a full-time position with hours of work normally totaling 35 hours per week (8:30 am to 4:30 pm); however, from time-to-time there can be College events, special projects or emergencies that will result in irregular or extended hours on evenings or weekends.

Luther College

Luther College offers a competitive salary, vacation, medical and dental benefits, educational opportunities, and an employee and family assistance plan.

Salary Range

The starting range for this position is $54,442 - $59,202 annually.

To Apply

Interested candidates are asked to submit a cover letter, resume, and list of references as a single pdf document to humanresources@luthercollege.edu by March 18, 2024 at 9:00 AM.
Only those candidates selected for an interview will be contacted.

Equity, Diversity, and Inclusion

Luther College is committed to an inclusive workplace and encourages applications from all qualified individuals, including individuals within employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.

Luther College is located on Treaty 4 land, the territories of the Cree (nêhiyawak), Saulteaux (Anihšināpēk), Dakota, Lakota, Nakoda, and the homeland of the Métis/Michif Nation. Today, these lands continue to be the shared Territory of many diverse peoples from near and far. For Luther College, this is a recognition of the shared histories of Indigenous and non-Indigenous peoples on this land and a reflection of our commitment to the continuing act of reconciliation needed for our futures together.