General Office Clerk- Full-Time, Term Position (#0324)

At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.

Who are we?

Taylor McCaffrey LLP is one of Manitoba’s leading law firms. We offer a positive and professional working environment that demonstrates care and support for our firm members. We also focus on training, and opportunities for mentorship and advancement.

For additional information about the firm, please visit our website at www.tmlawyers.com.

Role Overview:

We are currently seeking a full-time, General Office Clerk from March 2024- May 2024 with a possibility of a permanent role following the term.

The General Office Clerk will be responsible for a variety of tasks that support the firm’s overall operations. Each member of the Services Team is versatile in their skill set and flexible with respect to ensuring all responsibilities of the team are carried out on a day to day basis. Each team member is a back up to all other members for key responsibility areas.

Duties and Responsibilities:

Delivery Desk Duties:

• Track incoming and outgoing courier packages, including client document pick ups
• Scan and send documents firm members
• Ensure staff are aware of package arrivals
• Request couriers using online courier system
• Maintain courier supplies such as packages, envelopes, and address seals

Facility Maintenance

• Place orders for supplies as needed including office, legal binding and cleaning supplies, food, etc.
• Clean public and high use spaces and surfaces including coffee stations and the Blackstone Lounge
• Ensure public spaces and boardrooms are presentable and clean
• Service calls as required for equipment

Event Assistance

• Place food orders other related supplies
• Assist with room set up and clean up

Mail Service/Supply

• Sort and scan all incoming postal mail and distribute
• Office Supply maintenance/ordering

Offsite file management

Reception Duties:

• Answer all incoming calls in a professional and friendly manner, redirect calls to appropriate lawyers and staff
• Greet, assist, and direct clients and the general public and notify firm members of arrivals
• Answers questions about the firm and provide clients with the contact information
• Ensure reception is fully supplied with coffee, drinks, etc.
• Maintain a tidy and clean reception area and monitor boardrooms
• Receive and deliver faxes from general fax line number
• Confirm boardroom bookings
• Contact management when an emergency situation arises
• Assist accounting with collection of client payments
• Editing and sending out our daily internal newsletter (“TMAM”)

Competencies:

• Ability to interact effectively with internal firm members and clients.
• Ability to work independently and also work effectively as part of a team.
• Capacity to handle a demanding workload and respond appropriately to changing priorities as needs arise.
• Ability to act with discretion when handling confidential information.
• Excellent attention to detail and proofreading skills.
• Ability to multitask in a fast paced environment and implement projects in a timely manner.
• Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
• Ability to remain calm and project confidence and professionalism
• Customer service driven and professional with staff
• Ability to multitask in a fast-paced environment

Qualifications:

• High School Diploma or equivalent but post-secondary education is considered an asset
• Experience in the use of MS Office Applications
• Experience in a similar or administrative role is an asset
• Ability to lift file boxes (up to 25 lbs)

Schedule:

• 35 hour work week, 8:30 a.m. – 4:30 p.m.

Job Type:

• Full-Time, Term Position until May 2024

Qualified candidates can submit their resume and cover letter (including salary expectations) to careers@tmlawyers.com

Taylor McCaffrey LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all firm members.

Reasonable accommodations are available during our assessment and selection processes.

We thank all applicants for their interest however only those under consideration will be contacted.

Taylor McCaffrey LLP
2200– 201 Portage Avenue Ave
Winnipeg, Manitoba R3B 3L3
Phone: 204-949-1312
Website: www.tmlawyers.com
LinkedIn: www.linkedin.com/company/taylor-mccaffrey-llp
X: @TM_Lawyers
Instagram: @TM_Lawyers