HRIS Agent

HRIS AGENT

Be the Spark! Join our dynamic HRIS Team where every day is different, and you will always be engaged with meaningful work!

The HRIS Agent will be a quick learner, team player and have excellent attention to detail. Reporting to the HRIS Supervisor, they will work as part of a team to ensure the accurate and timely data entry of confidential employee data into various HR systems. They will also provide clerical and administrative support to a broader team as needed.

In this role, you will:

• Monitor submissions and carefully review information for completeness and accuracy
• Follow up for clarity or request missing information as needed
• Carry out timely and accurate data entry and/or prepare and upload files into various systems
• Ensure updates are done with significant attention to detail and follow all guidelines
• Audit information to maintain data integrity
• Prepare employment verification letters as needed
• Track missing new hire information, and ensure new hire documents are received and filed in a timely manner after each pay period
• Provide clerical and administrative support for other departmental initiatives as needed
• Other duties as assigned.

You bring:

• Knowledge or previous experience using a database and maintaining integrity of the data and system; previous experience with UKG (previously Ultimate Software) an asset
• Minimum one year clerical and administrative experience
• Strong skills in accurate and timely data entry in multiple systems
• Ability to work in a fast paced environment and perform duties with speed and accuracy, achieving adherence to established deadlines; previous experience in employee information data entry an asset
• Excellent organizational and time management skills coupled with a heightened awareness of the importance of attention to detail required for employee data
• Strong analytical skills; ability to interpret data and suggest solutions
• Completion of related courses or workshops to increase work efficiency and computer skills an asset
• Knowledge of good business processes; demonstrated ability to improve efficiency of administrative activities
• Experience with MS Excel, Outlook and Word is required (intermediate level of Excel preferred)
• Experience with Smartsheet preferred
• Ability to maintain confidentiality, discretion
• Service-oriented, good judgment, takes initiative
• Excellent written communication skills
• Commitment to diversity, equity, inclusion and building a sense of belonging

What you need to succeed:

• Commitment to the YMCA’s Mission, Vision and Values
• Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
• YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

Why work for the YMCA?

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020–2025 strategic plan, Ignite the Light, which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.