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SalaryHR Compliance Specialist
Reports to: Director of Human Resources
About Edge
Edge Imaging is the leading Canadian school Photography Company. Edge is made up of over 400 employees with countless years of digital capture and school photography experience. Our state-of-the-art photo lab and customer care centre are located in Burlington, Ontario. Servicing over 2,300 schools across Canada. Edge Imaging is committed to prompt, efficient, friendly service and quick turnaround times.
We proudly remain 100% Canadian owned and operated. As a result of our growing business, we are looking for a talented, dedicated and enthusiastic individual to join our team.
The role
The HR Compliance Specialist will provide support as a subject matter expert on all compliance issues related to the Human Resources function; primarily responsible for ensuring compliance with external regulations as it pertains to employment. The incumbent will be responsible for providing support on company privacy regulations and communication.
What you will focus on
- Collaborate with Senior Leaders to communicate the requirements associated with all applicable HR-related legal/regulatory and compliance programs.
- Stay abreast on all employee-related legislative and regulatory changes and/or developments to ensure changes to rules and regulations are restructured with HR systems, policies, and practices. Determine the impact of emerging legislative changes on the organization and communicate findings to stakeholders.
- Conduct periodic internal reviews to ensure that compliance procedures are followed.
- Responsible for drafting policies, processes, and procedures to improve on the compliance posture of the organization.
- Collaborate with other functional areas such as the Senior Leaders and other stakeholders in the delivery of compliance programs and training to employees. Responsible for preparing and delivering compliance-related training and communications to employees.
- Compiling relevant and updated corporate policies and procedures; including but not limited to, employee handbook, employment agreements, addendums, appendices.
- Coordinate with the Human Resources Team to conduct employee relations investigations which may include preparing progressive discipline letters.
- Input all interactions in the case management system and/or leave management system HRIS – ADP.
- Responsible for processing termination paperwork, leave documentation, and other appropriate administrative tasks.
- Schedule and conduct exit interviews as required.
- Coordinate employee related privacy concerns, update appropriate policies and procedures, and collaborate with legal sources.
- Submit and compile data from quarterly employee engagement survey and provide appropriate recommendations.
- Ensure ongoing compliance with health and safety legislation.
- Responsible for developing and implementing health & safety policies and programs to prevent at work injuries and/or illnesses.
- Collaborate with managers to create a return-to-work plan for team members on leave.
- Complete Joint Health and Safety Committee (JHSC) training to become a certified member, as well as attend and participate as a JHSC representative.
- Discreetly handle sensitive employee reports or information.
What we’re looking for
- Completion of a College diploma or University degree specializing in Business or Human Resource Management.
- Must possess the Certified Human Resources Professional (CHRP) designation.
- 3-5 years of Human Resources experience with a focus in the areas of governance/compliance, Human Resources law, employee relations, and/or Human Resources management.
- Expert knowledge of Human Resources practices and principles with excellent judgment and consulting skills related to regulations, laws and policies: ESA across all provinces in Canada, HIPAA laws, relevant health and safety legislation, and others as they apply.
- Experience handling privacy and security matters is an asset.
- Completion of JHSC training is an asset.
- Experience with HRIS, strong preference for ADP and HR Downloads.
- Strong computer literacy – MS Office products – Outlook, Word, Excel.
- Ability to manage and complete tasks with attention to detail with changing priorities.
- Effective communication skills with individuals at all levels of the organization.
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Strong problem identification and problem resolution skills.
- Ability to maintain confidentiality.
- Demonstrated ability to work in a fast-paced environment with minimal supervision.
- As part of the employment criteria, individuals need to meet company criminal check requirements.
- Must be legally authorized to work in Canada.
What’s in it for you?
- Paid personal days
- Casual dress code
- Fun and work hard play hard environment
- Eligibility to participate in the discretionary manager bonus program
- Eligible to participate in manager corporate group benefits
Physical requirements & work environment
- Fast paced office environment.
- Ability to sit for extensive periods of time.
- Hybrid work environment – 1-2 days in office per week. Office located in Burlington, ON.
