Judicial Assistant/Assistant Trial Coordinator

• This is a permanent, regular part-time position working 30 hours per week.
• Located approximately 1,862 kilometres northwest of Toronto, the city of Kenora is a small city situated on the Lake of the Woods in Ontario, Canada, close to the Manitoba boundary, and about 210 kilometres east of Winnipeg by road. Click here for more information on Kenora

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

What can I expect to do in this role?

• Provide administrative, secretarial and financial support services to the judiciary
• Maintain filing systems, judicial library, books and update publications
• Respond and resolve inquires by telephone, in writing and in person regarding the status cases from judiciary, lawyers and the general public
• Assist the Trial Coordinator by preparing, distributing, maintaining and updating court lists and court documents
• Receive materials prior to pre-trials and trials and ensure that documents are filed according to established rules and procedures
• Assist in the preparation of statistical information related to trials, pre-trials
• Coordinate judiciary meetings, prepare agendas and meeting minutes, and participate in judicial projects as required

How do I qualify?

Mandatory

• You are able type 50 words per minute and dicta to Ministry standards (testing will be carried out prior to interview).
• Valid Ontario Driver's license where required.

Courts Knowledge:

• You have knowledge of procedures and practices related to trial coordination in order to liaise between the judiciary and all users of the justice system.
• You are able to acquire knowledge of statutes, rules and regulations (e.g. Criminal Code of Canada, the Courts of Justice Act, Family Law Act and the Rules of Civil Procedure) to respond to inquiries from users of the justice system.

Communication and Interpersonal Skills:

• You demonstrate written communication skills to compose correspondence to lawyers and the public, prepare factual reports for judiciary and draft acknowledgement letters, minutes and requests for information.
• Your oral communication and interpersonal skills enable you to provide explanations of legal office policies, procedures and terminology to the public, and interact with the Supervisor of Court Operations, Crown Attorneys, the judiciary and Trial Coordinator.

Administrative Knowledge and Skills:

• Your knowledge of secretarial and administrative procedures enable you to perform support services such as sorting and distributing mail, ordering office supplies, maintaining filing systems, responding/redirecting enquiries, making travel arrangements, scheduling meetings, etc.
• You can determine appropriate administrative procedures and processes when typing to 50 words per minute and when preparing legal documents and handling correspondence.

Problem-Solving Skills:

• You are able to assess court caseload, identify high volume cases and recommend solutions for trial scheduling conflicts/issues.
• You are able to identify problems causing case delays by monitoring the progress of all cases, backlog, disposition of cases and caseload statistics.

Computer Skills:

• You have knowledge of personal computers and related software such as Microsoft Word, Excel and Quicklaw for scheduling and researching, and produce letters, memos, reports, and legal documents.

Additional Information:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• N-AG-210488/2024