Judicial Assistant - Irregular On-Call

Bring your talents in oral and written communication skills to the Ministry of the Attorney General to provide Judicial Assistant support services to the Superior and/or Ontario Court of Justice.
Please Note: This is an irregular on call position of 0 - 36.25 hours per week (average of 7.25 hours per week).

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role you will:
• transcribe, type and proofread correspondence, judgments and legal documents from audio and handwritten drafts
• compose correspondence in response to inquiries from legal profession, the general public, government and agencies
• manage Justices' electronic calendars and schedules
• set appointments and make travel arrangements for Judges
• maintain judicial libraries and maintain filing system
• process invoices and travel claims and maintain expense accounts
• provide administrative support to Justices on committees
• process mail and access information on databases

How do I qualify?

Mandatory

You have:
• typing skills to 50 words per minute
• dicta skills to 70% accuracy

Legal Assistant and Administrative Knowledge:

You have:
• knowledge of legal office and courts administrative policies, paper flow and procedures to answer telephone enquiries and relay information
• knowledge of legal documents and formats as well as legal terminology to transcribe from audio tapes or handwritten notes, ensuring spelling accuracy
• knowledge of financial processes to ensure purchasing procedures are followed and invoices and statements of expenses are properly prepared for payment

Communication and Interpersonal Skills:

You can:
• prepare reports, draft minutes and compose correspondence in response to requests for information
• use your attention to detail to edit and proofread documents for spelling and grammar errors
• use tact and discretion when responding to inquiries from individuals in the legal profession (e.g. Judiciary) as well as the public, both in person and over the phone

Analytical, Organizational and Problem-Solving Skills:

You have:
• the ability to recognize urgencies and realign priorities in response to deadlines and in a fast paced work environment
• the ability to respond to issues and redirect calls by selecting appropriate referrals (e.g. lawyer, police, legal aid)
• the ability to determine the appropriate administrative procedures and processes when typing legal documents, handling correspondence and maintaining filing systems
• the ability to identify, resolve and follow up on problems with incomplete documentation and conflicts in scheduling when organizing meetings and conference calls

Computer Skills:

You have:
• proficiency with word processing, email, spreadsheet, presentation software (e.g. Word, Outlook, Excel, PowerPoint)
• proficiency with database applications to enter, track and update data (e.g. Quicklaw)
• the ability to manipulate text to produce letters, memoranda, reports and legal documents, according to established procedures
• the ability to use the Internet to conduct searches for judges