Junior Executive Assistant

We are looking for an Executive Assistant to support our Management team in Kelowna, B.C. You will support the senior leadership team and report directly to the senior EA. Your job will include general office duties, including filing, client care, overseeing special projects and other organizational tasks. A strong understanding of Microsoft Office, proficiency with computers and computer programs and the ability to be extremely fast at solving problems is essential. Security or medic background will be considered an asset but not required.

Executive Assistant duties will include:

• Assisting the office executives with operations pertaining to the Security & Medic divisions.
• Preparing memos, letters, and other documents as directed.
• Answering phones and routing calls to the correct person or taking detailed messages.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings and distribution of meeting summaries.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Opening, emails for multiple accounts, and ensuring follow up is completed or diarized.
• Provide general administrative support.
• Light office organization/tidying.
• Some travel may be required

Office Administrator Requirements:

• "Get it done" attitude and excellent work ethic.
• Ability to organize a daily workload by priority.
• Must be able to meet daily & weekly deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Report to Executive team daily.
• Must be punctual and consistent.

Job Types: Full-time, Permanent

Salary: Based on experience

Benefits available after probationary period

Job Types: Permanent, Full-time

Salary: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Vision care

Schedule:

• Monday to Friday

Application question(s):

• Do you have a reliable vehicle?

Education:

• Secondary School (preferred)

Experience:

• Executive Assistant: 5 years (preferred)

Work Location: In person