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SalaryDepartment: Agriculture
Location: BIBLE HILL
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 28-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At the Department of Agriculture, our vision is to create a Nova Scotia agriculture and agri-food industry that is diversified, market-focused and profitable. We work to support the development of competitive, sustainable and profitable agriculture and agri-business industries that contribute to the economic, environmental and social prosperity of Nova Scotia.
Agriculture and Fisheries Crown Lending Agencies (CLA) is a division of the Nova Scotia Department of Agriculture and administers the operational functions of the Nova Scotia Fisheries and Aquaculture Loan Board (NSFALB), Nova Scotia Timber Loan Board (NSTLB), and the Nova Scotia Farm Loan Board (NSFLB). Crown Lending Agencies consists of a dedicated team of loan officers and loan administrators supported by risk management, finance, and project teams.
About Our Opportunity
As the Loan Administration Assistant, you will work in a team environment providing legal secretarial support, loan management, file management and other operational support for the broader lending and risk teams of CLA. The Loan Administration ensures legal documentation is completed both timely and accurately, as well as ensure quality standards are adhered to and correspondence, related to the placement of loans, are in place.
Primary Accountabilities
As a Loan Administration Assistant, your key responsibilities will include, however; not are not limited to:
- Create, track and manage assigned client loan and security files;
- Provide specialized legal assistance to Loan Officers which includes ensuring legal and loan documents are prepared, filed and registered within prescribed deadlines;
- Maintain communication with parties involved in loan matters – can include other government departments, regulatory bodies, private law offices, accountants, clients, Loan Officers, and management;
- Prepare correspondence and documents of a legal and non-legal matter;
- Prepare loan fund disbursement requests;
- Collaborating with staff to ensure efficient and effective loan administrative processes; and
- Other general loan administrative duties.
All duties and responsibilities are to be carried out with a high level of confidentiality.
Qualifications and Experience
A Diploma or certificate from a Paralegal, Legal Assistant, Business Administration, or related program, plus 3 years related experience in providing lending or legal administrative support or an acceptable equivalent.
Demonstrated experience and working knowledge of the more common computer programs including Microsoft Office – Word, Excel and Outlook or similar transferable programs.
Candidates for this position should also have good interpersonal written and verbal communication, and administrative understanding pertaining to contracts, mortgages, real property, personal property security and searches, as well as, lending and legal terminology.
Must have demonstrated strong attention to detail, prioritization, and organization skills.
The following are considered assets in this position:
- Good working knowledge of loan procedures;
- Working knowledge of the STAR/STOR central file management system or other filing systems; and
- A high degree of initiative, problem solving and independent work habits.
Equivalency
An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Equivalent experience and training includes, however; is not limited to:
- Minimum 5 years of related experience
Benefits
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.
Additional Information
This is a TERM employment opportunity with anticipated end date of March 14, 2025. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.
What We Offer
- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- Department specific flexible working schedules
Pay Grade: CL 22
Salary Range: $1,924.59 - $2,128.70 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
