Address
Form of workApplication Deadline:
Address:
105-119-129 rue St-Jacques OJob Family Group:
Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes, and controls. Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.
- Supports change management of varying scope and type; tasks typically focused on execution and sustainment activities.
- Takes immediate action to address serious infractions of policies or regulations.
- Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation.
- Creates, maintains, and enters information into databases.
- Tracks, verifies, and processes invoices.
- Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
- Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g., documents, tracks, and communicates maintenance requests to appropriate areas for execution).
- Asset management including annual audit
- Non-standard software procurement and license tracking
- Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt.
- Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.
- Answers central phone lines, responds to and resolves or escalates inquiries for resolution
- Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, reports, bulk emails, and policies and procedures) and dispatching outgoing communication.
- Manages employee hardware/peripheral returns and exchanges
- Ensures the premises is adequately maintained by submitting maintenance/cleaning requests, maintaining Life Safety Boards, etc
- Inventory management
- Mailroom tasks as required
- Processes modifications and updates to departmental procedures for manager’s approval, ensuring new information and procedures are added to SharePoint.
- Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture/premises requirements) with minimal interruptions to business operations.
- Administrators for Verint Call Recording including call pulling and scrubbing
- Assist with onboarding/offboarding all NACCC employees for their telephony/technology requirements
- Virtual machine assignment
- Completes complex & diverse tasks within given rules/limits, including handling escalations from other employees.
- Broader work or accountabilities may be assigned as needed.
Qualifications:
- Typically between 2 - 3 years of relevant experience and/or certification in related field of study desirable or an equivalent combination of education and experience.
- Strong knowledge and understanding of the business unit’s key products and services, processes, and controls.
- The ability to manage, track and prioritize multiple initiatives
- Good understanding of the business unit’s risk and regulatory requirements.
- Good knowledge of office equipment used by the business unit, such as photocopiers, computer hardware/peripherals, VDIs and printers.
- Solid knowledge and understanding of routine procedures and/or processes of the work team.
- Strong experience with transactional documentation types, workflow priorities, and deadlines of processing areas that interact with the business unit.
- Specialized knowledge.
- Bilingual French/English
- Strong working knowledge of Microsoft Office
- Verbal & written communication skills - Good.
- Organization skills - Good.
- Collaboration & team skills - Good.
- Analytical, investigative and problem solving skills - Good.
This position requires proficiency in English to interact, support and/or provide services to non-French speaking customers, employees and/or partners inside and/or outside the province of Quebec.
We’re here to help
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.
To find out more visit us at https://jobs.bmo.com/ca/en.
BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
