Materials & Equipment Coordinator

Click here as an internal applicant.
Company : IWK Health
Req ID:
#
Department/Program:
Operating Room Main,
Children's Surgical & Critical Care 
Location: Halifax  
Type of Employment:
Permanent 
Hourly PT (
50% FTE) 
x
1 position(s)
 Start Date:
04/01/2024
Union Status: 
NSGEU Off&Cler,
Admin Professionals Bargaining Unit
Compensation: $
26.5354 - $
29.5549 
/hour
Closing Date: March 18, 2024 (Applications are accepted until 23:59 Atlantic Time)
 
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
 
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
Under the direction of the Manager of the Pediatric OR and the Clinical Leaders of Pediatric Perioperative Services, the Material & Equipment Coordinator is responsible for the co-ordination of an effective and efficient purchasing and inventory program for supplies, equipment and services for the Operating Rooms of the IWK Health Centre Children’s Health Program, including requisitioning medical surgical supplies, instruments, implants, loaner equipment and consignment items.  Is responsible for receiving and storage of supplies.  The Materials and Equipment Coordinator collaborates with the Purchasing Department to ensure the procurement of goods and services is being performed in accordance with the established policies and procedures of the Purchasing department.  Key responsibilities will include but are not limited to; Ensuring the specific needs of the OR are met in the most efficient manner possible by establishing and maintaining an OR Inventory System; Constantly monitors stock and non-stock spplies with the intent of streamlining the number and types of products acquired; Facilitates Loaning/borrowing and returning of supplies and equipment from within Health Centre/ Vendors or other facilities; Communicate with Manager and /or Clinical Leader with regards to significant spending: spinal implants, instrument purchases and repair, autologous bone,tissue grafts, and other specific high cost products; Liaises with Purchasing Department to provide accurate, current pricing information to the OR’s for operating and capital equipment budget items; Initiates, and manages purchase requisition orders for OR and Anesthesia (including  evaluation/no charge/sample/repairs/loaner) daily for OR; Obtain vendor quotes for capital equipment and expendable budget requests; Coordination, communication and liaison with vendors regarding any supply or equipment issues and Management of consignment, direct and special order items for the Operating Room.
Hours of Work
Coverage required Monday – Friday
Your Qualifications
• Grade 12 diploma or GED required
• Two year Community College Diploma in Business Administration/IT program and a minimum of 6 months previous work experience in a similar role required.  An equivalent combination of education and work experience may be considered.
• Purchasing designation/diploma would be considered an asset.
• Demonstrates high degree of independent decision-making, self-direction, motivation, change-management knowledge and team building/leadership skills.
• Previous Operating Room or SPD experience preferred.
• Microsoft Office, including Excel spreadsheets and Meditech an asset. 
• Materials management software knowledge an asset.
• Demonstarted and/or experience with SAP an asset.
• Proven communication and decision-making skills required and ability to plan ahead for equipment needs as per OR booked cases.
• Ability to work independently and in a team environment.
• Competencies in other languages an asset, French preferred
Where there are no qualified candidates who meet the minimum requirements for a two-year Community College Diploma in Business Administration/IT program, Consideration may be given to Candidates without the required experience and education.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Admin Professionals 
bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
 
I
f you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.