Office Administrative Assistant

Work setting

• Relocation costs not covered by employer

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Recruit and hire staff
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Conduct research
• Work with minimal supervision
• Oversee payroll administration
• Provide customer service

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• MS Outlook
• Social Media

Area of specialization

• Business services

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management

Benefits

Other benefits

• Free parking available