Office Administrator

Work setting

• Public sector
• Associations and non profit organizations

Responsibilities

Tasks

• Review, evaluate and implement new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Train staff
• Plan and control budget and expenditures
• Resolve conflict situations
• Perform data entry
• Oversee payroll administration

Credentials

Certificates, licences, memberships, and courses 

• First Aid Certificate

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• Electronic scheduler
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• SharePoint

Area of specialization

• Project management

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Ability to multitask
• Adaptability
• Integrity
• Time management

Benefits

Long term benefits

• Pension plan

Other benefits

• Paid time off (volunteering or personal days)
• Parking available