Office Administrator

S&R Mechanical specializes in mechanical heating and plumbing in institutional, industrial, commercial and residential sectors. S&R Mechanical is built around a dynamic team of employees who respect and value one another. We are committed to be innovative industry leaders who are focused on providing solutions with everyone we partner with. We celebrate our community by making a difference within it.

This Office Administration position is mostly an administration position reporting to our Senior Office Manager.

Required Duties & Skills:

• Provides administrative support to the Senior Office Manager (i.e. correspondence, research, reporting, data entry etc.);
• Handles phone calls, emails and inquiries in a professional and timely manner; Supports positive relationships with external stakeholders, partners and clients; Drafts and/or edits communications, letters, emails, and presentations;
• Maintains files and archives;
• Coordinates logistics for a variety of meetings/events;
• Assists in preparing for Prequalification submittals;
• Back up Service Dispatcher position as needed (breaks, vacation, leaves etc.);
• Assists with the onboarding process for new Employees;
• Supports the annual review and updating of organizational policies and procedures;
• Assists the H&S Coordinator with H&S requirements as needed;
• Administers the online H&S management platform;
• Organizes the Joint Health and Safety Committee (JHSC) and takes minutes at meetings;
• Applies Health & Safety principles;
• Collaborates as needed with the 3rd party H&S partner;
• Supports the annual review and updating of organizational H&S policies and procedures;
• Addresses any H&S related needs;
• Coordinates the development and implementation of specific documents (i.e. site-specific safety plans);
• Collects H&S data and prepares H&S reports;
• Assists in educating workers, supervisors, managers and other leaders in the company about health and safety standards;
• Assists in ensuring compliance with all Ontario Safety legislations;
• Prepares Safety Talks, H&S Newsletters;
• Assists with fleet management;
• Ensures that all submitted reports have been addressed and are saved for future reference;
• Other duties as required and Ad hoc projects as they arise

Qualifications Required:

• Post-secondary education or a combination of education and work experience;
• Experience in providing administrative assistance;
• Experience in providing HR support;
• Experience in Health & Safety;
• Exceptional organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail;
• Ability to maintain a high level of integrity and discretion in handling confidential information;
• Ability to take initiative and make suggestions to improve processes;
• Strong oral and written communication skills;
• Excellent skills in Microsoft Office Suite products: Excel, Word, Outlook, PowerPoint, etc;
• Bilingualism would be a strong asset.

S&R Mechanical is committed to establishing a diverse and equal employment workforce. We invite women, Indigenous peoples, persons with disabilities and members of a visible minority group to self-identify in their application. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process.

Job Type: Fixed term contract
Contract length: 15 months

Salary: From $21.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Application question(s):

• Do you live in the Greater Ottawa area?

Experience:

• Office Administration: 1 year (preferred)

Language:

• English and French (preferred)

Work Location: In person

Expected start date: 2024-05-01