Company Summary

Come work for a company that's committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other's talents. Where diversity is welcomed and celebrated.

FCT provides industry-leading title insurance, default solutions and other real estate related products and services to legal, lending, valuation and real estate professionals across Canada. With FCT, you will have the opportunity to build a meaningful career. Join us as we continue to do exciting work and make a big impact on our colleagues, customers and communities.

Job Summary

We are continually searching for great talent; individuals who possess a deep commitment to the customers and markets we serve. If you would like to join a company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-oriented environment, you'll enjoy a career with us! We understand that fostering a diverse and inclusive environment is critical for the success of our business, and we actively work towards it every day.

As an Office Administrator you will be the main point of contact for activities in the London office with regards to events and facilities management. You will also be responsible for coordinating with all levels within the organization to manage and ensure a seamless experience.

HERE'S HOW YOU'LL CONTRIBUTE:

• Ensure tracking and ordering of office supplies.

• Welcome, greet and direct visitors in person or on the phone.

• Organize contract renewal follow ups with legal, compliance, IT, HR etc.

• Attend team leadership meetings and accurately maintain records and minutes.

• Prepare and work on various presentations as required by management staff and customer updates.

• Coordinate corporate events with home office and ensure events at the office are conducted seamlessly.

• Manage and maintain events and activities around the office, anticipating issues and proactively initiating appropriate action to ensure the most effective use senior manager's time.

• Organize and coordinate day-to-day activities, prioritize workflow, manage correspondence and prepare required meeting material for DS leadership team.

• Being the focal point of contact in working with various stakeholders to ensure the London facility is operating optimally.

• Effectively communicate with senior management, advisors, clients, and employees at all levels including third parties

• Coordinate, review and submit expense reports on a timely basis using Concur and answer queries via telephone and email.

• Develop and maintain an efficient documentation and filing system taking steps to ensure compliance and necessary record keeping requirements.

• Participate in planning and booking in-house and offsite meetings/events of varying sizes and audiences.

• Establishes and maintains effective relationships with customers and gains their trust, respect and loyalty.

• Builds effective networks of contacts inside and outside the organization. Relates well to people at all levels and manages conflict.

HERE'S WHAT YOU'LL BRING:

• Minimum 3+ years of administrative experience supporting senior leaders.

• College diploma or equivalent level of education.

• Strong sense of urgency and commitment with proactive administrative and problem solving skills

• Ability to maintain a high level of accuracy, organization and confidentiality

• Is highly organized and an effective communicator.

• Proficiency in Microsoft 365 tools

• Ability to multi-task incoming tasks while effectively managing competing priorities in a fast-paced, complex environment

• Excellent verbal and written communication skills

• Proficient in MS Suite (Word, Excel, Visio, Power Point and Outlook)

HERE'S WHAT SETS US APART:

Through mentoring, innovative tools, and a variety of programs that engage and reward, we empower each employee to be great and drive results.

• Comprehensive benefits that include virtual healthcare and an Employee & Family Assistance Program

• Group retirement savings plan with company match

• Paid holidays and generous paid time off

• Hybrid work arrangements

• Paid volunteer opportunities and charitable donation matching

• Employee recognition programs that include referral incentives

• Potential for performance-based incentives

• The opportunity to participate in our stock purchase plan

• And more!

*As per terms of the employment agreement

The Great Place to Work® Institute has named FCT one of Canada's Top 50 Best Workplaces, Best Workplaces in Canada for Financial Services & Insurance, Best Workplaces in Canada for Women, Best Workplaces in Canada for Inclusion and Best Workplaces in Canada for Mental Wellness. We're also one of Achievers 50 Most Engaged Workplaces™ in North America.

By joining us, you will not only be part of an award-winning organization, you will be part of a workforce that is engaged and empowered to succeed.

Thank you for considering FCT. We look forward to meeting you.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, a request for accommodation will be accepted as part of FCT's hiring process.

To avoid any delays in the recruitment process, if you require accommodation to apply, please provide your accommodation needs in advance. You may also be required to submit adequate medical/other documentation to Human Resources to support your request for accommodation.

FCT is an equal opportunity employer and is committed to an active nondiscrimination program. All recruitment, hiring, placements, transfers, promotions, training, compensation, benefits, discipline, and other terms and conditions of employment will be on the basis of the qualifications of the individual regardless of race, colour, place of origin, ethnic origin, citizenship, handicap (including mental and physical disability), sex, sexual orientation, gender identity and expression, creed (religion), marital status, family status (being in a parent/child relationship), age, or any other basis prohibited by the applicable provincial or federal human rights legislation.