Office Administrator

At Klear innovations, we’re a growing start-up tech company that desires to deliver innovative systems and platforms for some of Canada's largest technology companies. Our team members are motivated, creative, collaborative, self-starting individuals with a passion for creating trendsetting products. We face challenges together and we win together. And together, we deliver top-tier technology. This is an onsite opportunity, in our modern updated offices in Hamilton, that requires the successful candidate to be present at our office location, fostering a collaborative and engaging work environment.

We are seeking an enthusiastic and driven Executive Assistant/Office Administrator to provide support to our team. In this role, you will provide essential administrative support to a team of executives and other team members, ensuring their daily and long-term operations run seamlessly, as well as support the growing office. The ideal candidate thrives on establishing processes, schedules, maintaining priorities while tackling day-to-day needs. If you live off of to-do lists and understand shifting priorities, this is a position for you.

Responsibilities include but aren’t limited to

· Use discretion and maintain confidentiality in handling sensitive information

· Manage daily calendars and meeting requests for the team

· Schedule complex travel arrangements and facilitate last-minute changes

· Escalate issues following established processes to address the teams requirements

· Plan domestic and international travel and process related expense reports

· Answer, screen, and transfer incoming calls

· Provide general office support and administrative support including shipping and office supplies

· Manage weekly office supply ordering and inventory (including pantry/kitchen and office supplies)

· Maintain a positive and professional attitude toward clients

· Work with management on projects and campaigns

· Prepare expense reports/check requests for professionals with supporting backup documentation for processing

· Assist with basic bookkeeping tasks

· Keep the team organized and on schedule.

· Perform additional administrative tasks and coordinate special projects as needed

Qualifications

· Basic computer skills

· Some MS Office suite experience

· Excellent verbal and written communication skills and interpersonal communication skills

· Previous experience (retail, event planning, fast food, call center, corporate office, etc.)

· Organized and able to multi-task

· Warm, engaging, and professional demeanor

· Exceptional work ethic and dedication to high-quality results

· Meticulous attention to detail and organization

· Able to adapt to a fast-paced environment with shifting priorities

Job Types: Full-time, Permanent

Salary: $17.00-$19.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Discounted or free food
• Extended health care
• Flexible schedule
• On-site gym
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• On call

Supplemental pay types:

• Bonus pay

Experience:

• Office Admin: 1 year (preferred)

Work Location: In person