Office Administrator

Applications are invited for the regular position of part-time Office Administrator in Community Employment Services, located at 43 Church Street in St. Catharines. The starting salary is $26.26/hr for a 24-hour work week. Additional hours may be required as necessary.

Reporting to the Manager, Community Employment Services, the Office Administrator provides administrative and clerical support for the Community Employment Services division.

Responsibilities include, but are not limited to:

• Oversees financial data and input for flow through dollars in all funded programs, enters relevant data into the funder’s data management system, and provides administrative support necessary to maintain accurate program and financial activity
• Calculates, processes, and tracks financial incentives to employers and special support allowances to clients and submits information to generate payment
• Develops and maintains spreadsheets for funded programs, including data on incentives to employers and training supports to clients
• Receives information related to expenditures, monitors, and reports to the manager discrepancies, slippage, overages, or other activity related to allowable budget for each program
• Creates visual graphics in chart or table form to illustrate expenditures for each program, including summaries in specific areas (i.e., industrial sectors, geographic differences, year over year performance, etc.)
• Processes and submits staff payroll, expense reports, and travel claims
• Liaises with external vendors that provide job seeker supports, prepares weekly and monthly invoices for payment, reconciles amounts paid and enters into customized client management system
• Orders and purchases supplies and generates purchasing requisitions
• Provides back up support at reception desk and in resource centre

Qualifications:

• Two (2) year diploma/degree in Office Administration, Business/Accounting, or related field of study
• Minimum two (2) years related experience as an Office Administrator in a community service or customer service environment
• Advanced MS Excel skills with the ability to create charts and graphs to display statistics and data
• Experience in managing budgets and recording financial data
• Exceptional level of attention to detail with a high degree of accuracy to data collection and input
• Excellent organizational, problem solving, communication, and conflict resolution skills
• Experience working in a high-pressure environment with a diverse clientele including clients with multiple challenges to employment

Close Date: April 3, 2024

We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.

If selected for an interview, candidates must present proof of education (original transcripts/credentials).
Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services http://www.wes.org/ca/.

While we thank all applicants, only those selected for an interview will be contacted.

Niagara College is strongly committed to diversity and inclusion within its community. We offer an inclusive work environment and welcome applications from all qualified individuals who feel they can further enhance campus diversity and equity efforts.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.