Office Administrator / Accounting Clerk

Job Purpose

The Accounting Clerk / Office Administrator performs accounts payable and accounts receivable duties along with various administrative tasks

Responsibilities

• Monitor cash and credit card clearing accounts
• Distribute all invoices received to respective associates for authorization
• Maintain regular supplier files and assign new vendor accounts
• Monitor and manage payables and receivables
• Assist with the preparation of reports with accuracy on time; spreadsheet proficient
• Perform various reconciliations including: bank statements, accounts receivable, and accounts payable
• Prepare the accounts payable cheques and follow up on all outstanding amounts
• Maintain a petty cash system
• Assist with preparation of year ends
• Maintain a high level of confidentiality in all interactions
• Courteously receive and screen in bound calls, emails and relay messages to staff
• Provide administrative support to the project managers
• Support client communication such as scheduling appointments, typing, editing, proposal writing, filing, photocopying, the scanning and posting of documents and memos
• Post, clear and file invoices in the accounting system
• Perform other tasks based on management requirements and instructions

Qualifications

• Post-Secondary education
• A minimum of at least one years' experience in an administrative assistant role
• Comprehensive and expert knowledge of Microsoft 365
• Strong attention to detail is critical
• Excellent communication, interpersonal, organizational and time management skills
• Strong problem solving and critical thinking skills
• Familiar with Sage Accounting and QuickBooks is an asset
• Experience within accounting is an asset
• Ability to adapt to a changing environment and meet deadlines

Personal Attributes

• Passion, motivation, focus
• Results focused approach
• Team player
• Strong communication skills both written and verbal
• Strong attention to detail
• Ability to maintain confidentiality and professionalism
• Strong time management and organizational skills
• Honest, courteous and able to demonstrate strong work ethics
• Driven and ability to work with minimum supervision

Expected hours

Tuesday, Wednesday, Thursdays 8-4:30

Fridays 8-3:30

Must be flexible to cover staff vacation (potential to work Mondays when required)

Job Type: Part-time

Salary: $22.00-$25.00 per hour

Expected hours: 33 per week

Schedule:

• Day shift
• No weekends

Application question(s):

• Do you know anyone who works at Domm Construction Ltd?

Experience:

• administrative assistant: 1 year (preferred)

Licence/Certification:

• G Drivers Licence (preferred)

Work Location: In person