Office Administrator (Contract)

Employment Type: Full-Time, Contract
Work Hours: 35 hours per week
Salary: $25.77 per hour (L4)
Location: 3090 Kingston Road, Scarborough, ON M1M 1P2
Contract Start and End Date: March 4, 2024 to June 28, 2024

Application Deadline: Tuesday, February 20, 2024

JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations
The Office Administrator provides administrative support to the Digital Skills for the Workplace programs and to the Manager. The position also assists with financial and administrative duties.
ABOUT YWCA TORONTO - DIGITAL SKILLS FOR WORKPLACE
YWCA Toronto is dedicated to improving the lives of women and girls. Our programs promote equality, economic security and lives free from violence. We help women, girls and gender diverse people flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.
KEY RESPONSIBILITIES

• Provides administrative and organizational support to the Manager, and staff team;
• Acts as a contact for all vendors and consults with the Manager for decision making;
• May deal with difficult clients and diffuse challenging situations;
• Prepares reports, correspondence and documents as required for Digital Skills for the Workplace;
• Responsible for program records management, which includes maintaining filing systems, developing; procedures and criteria for archiving and disposal for the Digital Skills for the Workplace;
• Prepares quarterly claims and prepares periodic reviews of the budget status for YWCA and for the funder – ESDC for DSW;
• Assists with preparing and monitoring budgets for DSW, in consultation with the Manager;
• Maintains and prepares all book-keeping records for DSW to the satisfaction of the Manager;
• Processes accounts payable entries into GP Dynamics and exports to the Finance Department for DSW; monitors outstanding payments where necessary;
• Maintains and regularly updates cash flows and annual budgets;
• Processes and maintains records for the program;
• Tabulates statistics and prepares computerized monthly/quarterly/annual program summaries.

QUALIFICATIONS

• In-depth knowledge of an academic or technical discipline normally acquired through completion of a community college diploma (e.g. business administration, commerce or related field) (Cases for Equivalency will be considered);
• Demonstrated knowledge and experience in general accounting required;
• 3-5 years directly related work experience;
• Advanced computer skills in Windows, Excel, Internet, and database applications;
• Operates in an environment that has minimal supervision, requires flexibility, adaptability and problem-solving skills;
• Knowledge of youth, women’s services, settlement, adaptation and employment programs required;
• Demonstrated ability to work under pressure and work independently;
• Ability to manage the workload to support multiple programs;
• Ability to work within an anti-oppression and feminist framework;
• Ability to maintain a positive approach and a professional manner at all times;
• Experience working within a multicultural environment;
• Knowledge of and ability to trouble shoot computer hardware network connections;
• Superior customer service, verbal and written communication skills;
• Very strong organizational skills and detail-oriented;
• Marketing experience an asset;
• Knowledge of another language an asset.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.

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