Office Administrator

Job description (Full-Time Permanent)

Kingston Gymnastics Club is seeking a full-time Office Administrator

The Kingston Gymnastics Club (KGC) is a recreational and competitive club, and our

primary goal is to ensure that our athletes have a positive gymnastics experience

through child-centered programs that follow the basic principles of healthy child

development. We have dedicated and caring staff that provide excellent coaching

for our athletes and we are run by a volunteer Board of Directors.

Vision

Our vision is one, strong, sustainable recreational and competitive gymnastics club

for Kingston that actively promotes the values of the Kingston Gymnastics Club.

Mission

Our mission is to expand and adapt to offer challenging and positive gymnastics

programs for recreational and competitive participants in the greater Kingston area.

We will accomplish this by providing qualified enthusiastic leadership in a spacious,

clean and safe well-equipped gym club.

Values

We Believe in:

Quality coaches who are certified, dedicated, caring and ethical.

Fair, honest and respectful behaviour.

Recognizing and celebrating success both small and big.

Responsibility, accountability and commitment.

The strength provided by the commitment and generosity of our volunteers.

Focusing our resources to provide quality programs in a quality environment.

About the Position

Kingston Gymnastics Club is looking for a full-time Office Administrator. This position is a full-time permanent position with a guaranteed 35 hours per week, with the potential of up to 40 hours per week depending on clubs needs.

Duties and Responsibilities

The Office Administrator works on-site in the main office and is responsible for various administrative, financial, communication, and facility duties in conjunction with other KGC Staff and the Board of Directors.

The Office Administrator is the first point of contact for all KGC programs and services. This would include but is not limited to; office reception, light bookkeeping duties, preparation and distribution of memo/notices, registration of participants, and some light cleaning duties, processing fees and reimbursements when required as well

This is a fast-paced position which requires strong organizational, prioritization, communication and customer service skills.

This position will require use of your personal vehicle to make weekly trips to the bank and other various club errands within Kingston. Mileage rate applies.

The position is full-time starting as soon as possible. This position will require full-time availability during the March Break and summer months when camps are in session.

What’s in it for you!

• Starting with 2 weeks paid vacation.
• On-site parking
• Casual dress
• Staff discounts on recreational gymnastics, and events programs.
• A friendly and experienced management team and board of directors
• A role within a well-respected, locally active, not-for-profit business within the community.
• A welcoming environment where children and staff are encouraged to grow and reach their full potential.
• Numerous opportunities to participate in community events, fundraisers, non-profits, etc.

Compensation

• Job Type: Full-time, Permanent
• Salary: $25.00 per hour
• Mileage rate: $0.61/KM when required for job specific duties
• Holidays: 10 paid vacation days annually
• Employer paid health and dental plan

Benefits:

• Paid time off
• Casual dress
• On-site parking
• Paid sick days
• Recreational/competitive program and camp discount for members of your immediate family
• Weekends off in the summer

Schedule:

Regular Schedule:

• Sunday- Off
• Monday: Off
• Tuesday: 8:30-4:30
• Wednesday: 8:30-4:30
• Thursday: 8:30-4:30
• Friday: 8:30-11:30 or 9:00-12:00
• Saturday: 8:30-4:30

March Break and Summer Hours:

• Monday - Friday 8:30-4:30
• Enjoy the weekends off!

Essential Skills

• Superior communication skills both written & verbal: Able to listen carefully and respond accordingly, able to explain problems precisely and concisely to colleagues, external suppliers, parents, and children. Speak and write clearly and professionally with both internal and external clients. Provide exceptional customer service skills.
• Excellent time management and multi-tasking skills: Capacity to juggle several requests at once and prioritize and track work and tasks; ability to pick up where you left off when pulled away from routine responsibilities; ability to deliver messages, emails, forms, and information to the right people and keep team informed under pressure; capacity to meet deadlines meanwhile ensuring quality of the deliveries.
• Strong sense of responsibility and accountability: ability to cooperate on tasks as needed, able to take direction, have a keen sense of follow-up and follow through.
• Problem solving skills: ability to think strategically and creatively with a positive attitude and energy.
• Culture: share KGC’s philosophy of treating everyone with respect and dignity.

Qualifications / Requirements:

• Experience in a fast-paced customer service environment.
• Minimum 1-3 years of experience in a customer services or administrative role.
• Proven track record in a similar position.
• College or University degree in a related field or equivalent is considered an asset.
• 1-year sales experience is an asset, but not required.
• Workplace First Aid with CPR C and AED certification is an asset.
• Criminal Record Check with Vulnerable Sector clearance.

Job Type: Full-time

Salary: $25.00 per hour

Expected hours: 35 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Ability to Commute:

• Kingston, ON K7P 2W5 (required)

Ability to Relocate:

• Kingston, ON K7P 2W5: Relocate before starting work (required)

Work Location: In person