Office Administrator / Secretary

Tuesday-Friday

8:00am – 4:30pm (32 hours = Full-Time)

12:00-12:30 unpaid lunch break.

Primary Responsibilities

• Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
• Reads and responds to emails.
• Completes clerical tasks as necessary, including typing, filing, and copying.
• Completion of pamphlet board and updating it as needed.
• Acts as liaison to other volunteer organizations and church-affiliated committees.
• Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage, etc.).
• Assists in writing, editing, printing, and distributing the weekly church bulletin.
• Schedule meetings for Priests and office employees.
• Maintaining and updating Parish calendar of all parish and school events.
• Order supplies for the office and Parish as needed.
• Other duties as assigned by the Pastor when required.

Required Knowledge, Skills and Abilities

• Has a positive, friendly and courteous demeanour, and works well with a wide range of different personalities.
• Demonstrates the ability to clearly and effectively communicate information to parishioners and visitors.
• Demonstrates patience and understanding when dealing with confused, grieving, or difficult visitors to the office.
• Must be discreet, tactful, and capable of honoring confidential communications.
• Should always exhibit professionalism in appearance, work ethic, and accountability.
• Should give attention to details with an eye for excellence as well.
• Should be a self-starter, good at multitasking and prioritizing projects.
• Should have the ability to work independently without supervision.
• Possesses knowledge of Microsoft Word, Excel, Publisher and Google Calendar.
• Excellent Knowledge of English Composition and Punctuation