Office Administrator

Candace Plotz Design is a high-end residential interior design firm seeking a dedicated, motivated and hard working individual to assist with the management of our office, projects and day-to-day operations.

Position Responsibilities:

• Oversee day-to-day office procedures
• Coordinate communications between team.
• Maintain schedules.
• Organize and run weekly meetings.
• Assess incoming client requests as well as retain memberships and accounts.
• Oversee bookkeeper/assist with monthly invoice distribution
• Interface with clients, vendors and members of the design-build team.
• Work with principal to develop a strategic business development plan.
• Establish and maintain a business development database (CRM)
• Assure existing clients are properly served and stay satisfied and positive.
• Research and build relationships with new clients.
• Set up meetings between client decision makers and principal.
• Work with team to develop proposals that speak to the client’s needs, concerns, and objectives.
• Prepare monthly reports.
• Maintain company website and work closely with outside consultants as required.
• Work with principal in maintaining social media program and platforms.
• Ensure office supplies are adequately stocked and handle property needs
• Analyzing processes, procedures and working practices to identify and implement changes to increase efficiency, productivity and overall performance.
• Accept, inspect and organize deliveries.

Required Qualifications:

• 1+ years of equivalent experience
• Mature, pleasant and professional in manner and appearance
• Have strong work ethic
• Goal oriented & efficient
• Able to work both independently and as part of a team
• Able to delegate and supervise with results
• Highly organized self-starter with strong time management skills
• Fast learner and problem solver
• Demonstrate a history of attention to detail and excellent follow-through
• Confident and assertive
• Flexible and resourceful
• Dependable & service oriented
• Excellent oral and written communication and skills
• Have strong computer skills

Preferred qualifications

• Experience within the interior design industry
• Sensitivity to issues and goals related to planning, designing and building
• Experience with accounting software an asset
• Retail or showroom experience a plus

Job Type: Fixed term contract
Contract length: 6 months

Salary: $18.00-$23.00 per hour

Benefits:

• Store discount

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (required)

Language:

• English (required)

Ability to Commute:

• Renfrew, ON K7V 1R1 (required)

Ability to Relocate:

• Renfrew, ON K7V 1R1: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-03-25