Office Administrator/Bookkeeper

• Keep accurate financial records using QuickBooks online
• Establish, maintain, and balance various accounts, ensuring accuracy and adherence to financial procedures.
• Manage Accounts Receivables by issuing invoices, posting payments, and making regular bank deposits.
• Manage Accounts Payables by issuing purchase orders, recording vendor bills, and issuing cheques.
• Perform monthly account reconciliations to ensure accurate and up-to-date financial data.
• Prepare and file quarterly HST (Harmonized Sales Tax) filings.
• Journal Entries and Financial Statements:
• Post journal entries and reconcile accounts to maintain accurate general ledgers.
• Prepare trial balance of books and ensure financial statements are accurate and in compliance with accounting standards.
• Calculate and prepare entries for payroll and utility, tax, and other bills.
• Complete and submit tax remittance forms, workers' compensation forms, and other government documents as required.
• Prepare various statistical, financial, and accounting reports for management review.
• Ensure compliance with applicable financial regulations and company policies.
• Maintain accurate and organized financial and administrative records.
• Assist with the preparation of year-end financial statements and support external audits, if required.
• Identify opportunities to improve bookkeeping processes and implement best practices.
• Stay updated on changes in accounting regulations and standards.
• Inventory Management
• Payroll using Wagepoint
• Adapt to changing priorities and handle multiple tasks efficiently.
• Preparation of estimates
• Preparation of invoices in a timely manner that reflect the work outlined in the estimate and that has been carried out
• Manage company office, including supplies, organization, and maintenance.
• Handle HR responsibilities such as hiring, onboarding, and documentation.
• Coordinate and manage administrative tasks, including scheduling appointments, organizing meetings, and managing calendars.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

Job Type: Full-time

Salary: $25.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Ability to Commute:

• Rockwood, ON N0B 2K0 (required)

Ability to Relocate:

• Rockwood, ON N0B 2K0: Relocate before starting work (required)

Work Location: In person

Expected start date: 2024-03-01