Office Administrator/Bookkeeper

The Opportunity:

CJDL Consulting Engineers has an opening for a full-time Office Administrator / Bookkeeper. As an Office Administrator / Bookkeeper, you will play a crucial role in maintaining accurate financial records and ensuring the smooth functioning of our financial processes. Your responsibilities will include reception duties, managing accounts payable and receivable, reconciling bank statements, and producing financial reports. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a thorough understanding of basic accounting principles.

This is an exciting career development opportunity that will offer personal growth and enrichment, working in a high energy environment within an organization that is poised for growth and continued prosperity.

About the Company:

Established over 60 years ago, Cyril J. Demeyere Limited is a Consulting Engineering firm that specializes in municipal engineering, working for both private developers and local municipalities. CJDL has extensive experience in land development and in road reconstruction in an urban environment where the scope of work includes sanitary sewer, storm sewer and watermain.

The responsibilities include:

• Bookkeeping, journal entries, accounts payable, accounts receivable and payroll administration
• Maintain and update employee information such as records of employee attendance, leave and overtime to calculate pay and benefits entitlement
• Timesheet entry and invoicing using Unanet software
• Bank deposits and prepare monthly bank account reconciliation
• Perform monthly balance sheet and general ledger reconciliations
• Government required remittances
• Investigate and resolve account discrepancies
• Maintain accruals and prepaid expenses
• Maintain documentation for and assist with Year End financials
• Compile monthly financial statements for Managers’ review
• Meet processing and reporting deadlines, Year-end closing procedures, and profit distribution
• Administration of all employee health benefits and life insurance
• Administration of professional liability insurance renewal
• Administration of commercial and vehicle insurance policies
• Administration of all wage subsidy programs including summer students
• Assist with office administration including preparation of contract documents, processing of Payment Certificates
• Reception responsibilities including answering phone, greeting clients, mail, courier packages
• Preparation and assembly of technical reports
• Occasional office management and administrative duties
• Other duties as assigned

The required Qualifications include:

• A finance, business, or accounting degree / diploma
• 3 – 5 years of accounting experience preferred
• A high level of critical and logical thinking, analysis, and/or reasoning
• Computer proficiency in Microsoft Office (required), with intermediate to advanced knowledge of Excel, with demonstrated interest and ability to learn new systems
• Experience with Sage accounting program
• Strong time management and organizational skills
• Quick study, willing to learn, and attention to details
• Ability to consistently handle multiple concurrent priorities
• Dependable and accurate in carrying out responsibilities to a successful conclusion
• Flexibility to work overtime when required
• Ability to thrive in a fast-paced environment
• Exceptional commitment to customer service with a strong sense of urgency
• Effective communication and relationship building skills with individuals at all levels of the organization

What we offer:

• A competitive compensation package that includes Health and Dental benefits
• Paid sick and personal days
• Annual bonus
• Overtime pay after 40 hours
• An opportunity to work for a company with professional reputation known to get the job done right
• Growth opportunity – an employer that invests in people and promotes from within
• Flex time
• Variety of work
• Opportunity to balance work and home as your position grows

Job Type: Full-time

Benefits:

• Dental care
• Disability insurance
• Flexible schedule
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Education:

• Bachelor's Degree (preferred)

Experience:

• Sage: 1 year (preferred)
• Bookkeeping: 5 years (preferred)
• Administrative: 3 years (preferred)
• Payroll: 5 years (preferred)

Language:

• English (preferred)

Ability to Commute:

• Tillsonburg, ON N4G 3R6 (required)

Ability to Relocate:

• Tillsonburg, ON N4G 3R6: Relocate before starting work (required)

Work Location: In person