Office Administrator/Hr Coordinator

Reporting to the Finance Director/Controller, this role will be a key asset in the future growth of the company and play a significant role in the organization. She/he will have a high-level exposure and interaction with management, customers, and operations. This function acts as the conduit within the team to provide insights and support.

The ideal candidate will be organized, effective and efficient in all tasks. The main responsibilities will include accounting, administration, and basic human resources.

Who you are.

• Self-starter willing to take on challenges. There is never a lack of work for anyone to take on and we’re looking for someone who will look for ways to add value without requiring a lot of direction. You know how to navigate ambiguity and still get work done.
• Organized priority setter. With us being a fast-paced organization, you can understand the impact of prioritizing one thing over another. You make choices about where to spend your time that would bring the most value to your role and the company at large.
• You anticipate needs. You are forward-thinking and can constantly look ahead to what is coming and prepare for it without being told. You embody one of our values ‘acting as a business owner’ in having a holistic view of our company and clients and always getting ahead of any potential opportunities or issues even if it’s ‘out of scope’.
• You have sound business judgement. You understand you will be handling confidential information and will be asked to always practice your best business judgement and discretion. You intuitively know how to communicate with a variety of audiences in varied formats, always practicing professionalism. You are trusted to use resources in a responsible way, always trying to be as efficient as possible.
• You are detail oriented. You realize that taking the time to pay attention to the details will reward you and Synergy in the end. You enjoy looking at the specifics of each and every situation because you know the value it provides. You are reliable, punctual and above all else responsible.
• You are adaptable. When plans change you are able to keep the well-oiled machine moving. In this fast-paced environment you are able to handle changes like a pro. You are cool under pressure and a skilled multi-tasker.
• Technologically savvy. You will continuously look for ways to implement technology to further increase efficiencies and save everyone time. You will also be required to fully transition to paperless systems as we go along.
• Improvement mindset: you have a strong understanding of best practices within office administration responsibilities. You use that understanding and holistic business sense to evolve processes within the organization and are regularly adjusting those processes as the team and company grow.

Responsibilities include, but are not limited to:
*

• Handle (weekly) payroll and all remittances.
• Prepare and submit all financial or regulatory filings and remittances as necessary (i.e., HST, EHT, T4, WSIB, union dues)

*

• Assisting in monthly invoicing
• Checking employees’ timesheets

*

• HR tasks of maintaining and coordinating HR policies, hiring onboarding, probation and performance reviews and procedures
• Development & Maintenance of all records pertaining to employees, vendors and customers.
• Answering calls and receiving/distributing emails that come through the main office email.
• Ensure office equipment is in good order and stationery and office supplies are available.
• Assist with ad hoc requests, and projects such as required.

Qualifications:

• Minimum 2 years of proven office administration/management, and accounting experience
• Some Human Resources Experience
• Excellent time management, attention to detail and problem-solving skills
• Fluent in English with strong written and oral communication skills
• Proficient in Microsoft Office applications (Word, Excel and Outlook)
• Proficient in ADP and QuickBooks Desktop
• Social Media understanding/experience a benefit.
• Ability to lift up to 25 pounds.

Job Types: Full-time, Permanent

Company benefits: *

• Full-time position
• Company cell phone to perform duties.
• Group Benefits eligibility after 3 months of employment.
• This job opening is for internal and external applicants.

We thank all candidates for their interest, however, only those invited for interviews will be contacted.

Synergy Underground Utilities is an equal opportunity employer and values diversity in our workplace. Reasonable accommodation is available upon request throughout the recruitment and selection process.

Only Canadian residents who are eligible to work in Canada and reside in Canada at this time will be considered. Non-residents need not apply.

Schedule:

• Monday to Friday

Work Location: 11192 Woodbine Ave

Job Type: Full-time

Salary: $45,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Vision care
• Life Insurance
• On-site parking

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Markham, ON L6C 1J5: reliably commute or plan to relocate before starting work (required)

Education:

• Some Type of Post Secondary Education

Experience:

• Related: 2 years (required)

Language:

• Communicate effectively in English (required) both verbally and written

Work Location: 11192 Woodbine Ave, Markham, ON L6C 1J5

Application deadline: 2024-04-15

Expected start date: 2024-04-22.

Job Type: Full-time

Salary: $45,000.00-$65,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Application question(s):

• Reliable Commute to 11192 Woodbine Ave, Markham, Ontario L1C 1J5
• Proficient in ADP or similar payroll system

Education:

• Secondary School (required)

Experience:

• Administration: 2 years (required)

Language:

• English (required)

Work Location: In person

Application deadline: 2024-04-15
Expected start date: 2024-04-22