Office Administrator/Receptionist

NOW HIRING!

Part Time - Office Administrator

Are you interested in JOINING our Cobblestone Healthcare Family? Now is you chance!

Are you a fun, energetic individual looking to join a great team environment? Cobblestone may be for you!

Location - Cobblestone Medicine and Rehab Paris

We are a privately owned, local healthcare facility that opened our doors in 2013. We are a private multidisciplinary healthcare care team that focuses on team-based, collaborative care. We strongly view each patient as a whole and try to provide them with the best care possible! We strongly focus on the patient and therapist experience at each clinic location.

Our clinic specializes in Neurological/Concussion rehabilitation, Women's Health/Pregnancy, Mental Health and Psychotherapy, Sports Injuries, Vestibular re-training, and orthopedics. We also provide treatment for motor vehicle accidents and workers' compensation patients.

Our phenomenal teams include Physiotherapists, Chiropractors, Massage Therapists, Social workers, Psychotherapists, Osteopaths, Speech-Language Pathology, Occupational Therapy, Neuro-Optometry, Pedorthist, Footcare Nursing, Acupuncturists, Naturopathic Doctors, Athletic Therapists, Kinesiologists and Family Medicine Physicians. We have established an excellent relationship within our community. We have been platinum-rated with many of our services over the years. Since opening our Paris location in 2013, we have added three other Cobblestone locations!

Preferred Qualifications:

• Graduate of a Medical Office Assistant or equivalent program preferred
• Previous reception experience in a rehab or healthcare practice an asset (Physiotherapy, Chiropractic etc.)
• Experience in service or customer service occupation

Competencies:

• Flexible, with the ability to work in a fast-paced & changing environment
• Excellent organizational skills and time-management skills
• Decisive and able to prioritize
• Proficient at multitasking
• Must be able to work independently and as part of a team, with excellent interpersonal skills
• Self-motivated
• Strong communication skills (oral & written)
• Intermediate or strong computer skills for use with electronic medical records (EMR)
• Able to maintain confidentiality
• Professional demeanour and appearance

Job Summary:

• Greet and arrive patients
• Update patient demographics
• Create EMR charts for new patients
• Answer appointment desk phones; book appointments; re-bookings, answer inquiries from patients
• Book appointments for patients with appropriate doctor/practitioner
• Manage multiple lines and re-direct call appropriately
• Direct patients to various areas in the clinic (cardiology, physio, pharmacy)
• Move incoming electronic faxes to patient chart
• Attach electronic medical reports to patient charts
• Review schedules for accurate bookings and time allowances
• Give forms to patients and explain how to complete them
• Give correspondence and samples to patients from the physicians
• Give forms to patients and take payments
• Track and record all payments received appropriately
• Maintain tidiness in the reception and patient waiting area
• Assist patients with disabilities as needed
• Follow clinic policy and work professionally
• Other duties and projects as assigned

Salary: $17.00-$20.00 per hour

Schedule:

• 8-10 hour shifts

Experience:

• Medical/healthcare office: 1 year (preferred)

Work remotely:

• No

At Cobblestone Medicine and Rehab Centres, we are committed to providing equal employment opportunities to all individuals in accordance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you have a disability and require accommodation to apply for a job with us, please don't hesitate to contact us. We are happy to make the necessary arrangements to ensure you have an equal opportunity to apply for the position.

Thank you so much for taking the time to look at our application! We are excited to meet you! We are proud of our supportive, vibrant culture and excellent therapists who continue providing focus and individualized care for our clients!

For more information about our clinics and locations, please visit www.cobblestonemedicineandrehab.com.

We are excited to meet and grow with you!

Job Types: Part-time, Permanent

Salary: $18.00-$20.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Company events
• Dental care
• Discounted or free food
• Extended health care
• On-site gym
• On-site parking
• Store discount
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus pay
• Overtime pay

Work Location: In person

Expected start date: 2021-09-30