Office Coordinator

OFFICE CO-ORDINATOR

The Civil Division Office Coordinator will work primarily out of our Fredericton branch. The ideal candidate should be self-motivated, a team player, reliable and professional.

· Maintain files and records with effective filing systems.

· Answering, screening and directing incoming calls and emails to appropriate personnel.

· Track and create daily work orders within the ERP system.

· Assist with obtaining, filing and distributing shop drawings, change orders and other project information.

· Assist with obtaining tender/contract documents, supplier and sub quotes, purchase order, etc.

· Assist with vehicle/equipment maintenance tracking and expirations of registrations/inspections.

· Assist with employee recruitment and on-boarding.

· Data entry.

· Track employee vacation and sick time.

· Assist with social media postings.

· Assist with inventory & material management (purchase orders, packing slips, receiving and signing for deliveries).

· Works with team to continuously improve the work process.

· Provide support where needed to ensure the business runs smoothly.

· Previous experience in the construction industry will be considered an asset

· Completion of business or office administration program is preferred.

· Excellent oral and written communication skills

· Excellent organizational skills. Ability to manage multiple tasks in a fast-paced work environment

· Works well under pressure and have excellent time management skills to meet deadlines

· High-level attention to detail

· Computer savvy with proficiency in Office 365 (Word, Excel, Outlook etc.)

· Valid driver's license required

· Regular office hours: Mon-Fri, 8:00am - 5:00pm

· Salary based on experience

· Competitive benefit package

Job Types: Full-time, Permanent

Benefits:

• Company pension
• Dental care
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Ability to Commute:

• Hanwell, NB E3C 0E6 (required)

Work Location: In person