Office Manager & Bookkeeper

Our client, a well-established company in Calgary’s Construction and Building industry seeks an experienced, highly responsible, self-directed, and detail-oriented Office Manager & Bookkeeper to carry out and manage the administration and bookkeeping.

As the sole administrative position, this is a critical role for the company and part of the small management team, offering a variety of responsibilities to keep the business running smoothly.

Strong general administrative and bookkeeping skills are a must.

This position is 20 hours/week, preferably 8:00 a.m. – noon, with the possibility of occasional flexibility in hours.

Responsibilities

Bookkeeping

• Perform all bookkeeping duties in QuickBooks including invoicing, purchase orders, bank reconciliation, deposits, general ledger, AP/AR
• Job-costing on contracts/projects, project coordination and follow up
• Review employee expense reports and payables for accuracy
• Monitor and manage payroll hours, prepare payroll, and enter timesheet information into QuickBooks.
• File the company’s quarterly taxes and prepare tax information for our accountant
• Prepare monthly and year-end financial reports

Office Administration

• Perform general office functions including answering phones, managing all incoming and outgoing mail, typing correspondence, maintaining files, ordering supplies and materials
• Provide customer service and support through all stages of work, from initial inquiry to post-job follow-up
• Identify opportunities for business efficiencies/cost savings by monitoring expenses and conducting regular comparative review of suppliers’ cost pricing for materials and services
• Assist in employment recruiting and hiring processes, and manage employee records

Required Skills and Attributes

• Proficient in QuickBooks, Outlook, Excel, Word, project management
• English proficiency required (spoken and written)
• Excellent organizational and interpersonal skills
• Excellent attention to detail
• Self-motivated, self-directed, and proactive, with the ability to take initiative and to work productively without supervision.

If you meet the above qualifications, we invite you to apply!