Operational Support Assistant

Position:

Operational Support Assistant

Classification:

Part-Time, Union

Location:

Main Branch, 55 Harwood Ave South, Ajax, Ontario

Salary/Wage:

$16.78-$19.73/hour* [CUPE Grade 3]

Schedule:

Up to 48 hours per two-week period, evenings and weekends required

Closing Date (external):

Febraury 12, 2024

Position Summary

Ajax Public Library is currently recruiting one (1) permanent candidate for the position of Operational Support Assistant(Part-Time). Under the direct supervision of the Coordinator of Corporate Services and in a manner that is consistent with the Ajax Public Library’s overall visions and goals, the Operational Support Assistant (OSA) provides interbranch and offsite transport using the Library’s vehicle, provides materials handling support for Library collections and services, provides basic general maintenance and facilities support and provides basic backup support for cleaning services.

Education and Experience

• Secondary School diploma
• Class ‘G’ driver’s license with clear driver’s abstract
• Minimum three months’ relevant experience

Preferred Skills

• Familiarity with computer technology required.
• Experience with executing minor repairs an asset.
• Physical demands include the ability to lift up to 40 pounds.
• Must be able to work indoors and outdoors on a regular basis.
• Driving a Library vehicle is required.
• Must be able to wear and use appropriate personal safety equipment and clothing.
• Ability to work independently an asset.

Position Responsibilities

• Provides interbranch daily courier services using the Library’s vehicle.
• Prepares and sets up meeting rooms for meetings, room bookings, programs, etc. and takes down afterward.
• Utilizing the Integrated Library System (ILS), provides check-in support for and prepares materials for reshelving.
• Discards materials from the ILS as part of the weeding program. Prepares discarded material for shipment, and coordinates dispensation.
• Performs offsite event delivery, set-up and take-down using the Library’s vehicle.
• Provides occasional pick-ups and deliveries using the Library’s vehicle.
• Performs minor general building repairs and facilities support (including snow removal), as needed.
• Provides back up support to cleaning staff, as needed.
• Provides support for the materials handling process.
• Other duties as assigned.

Core Competencies

• Accountability: Accepts responsibility for actions, results, and risks.
• Attention to Detail: Follows procedures and ensures accuracy in transactions. Corrects own errors.
• Flexibility/Adaptability: Adapts positively to changes in direction, priorities, and/or technology, and accepts new challenges, responsibilities, and assignments.
• Quality System: Understands and applies quality concepts to all aspects of work. Familiar with ISO: 9001 and the Town of Ajax Quality Statement, relevant Library Operating Policies and Procedures and forms. Demonstrates proactive customer service techniques at all times.
• Reliability: Personally responsible; completes work in a timely, consistent manner; is regularly present and punctual; arrives prepared for work; is committed to doing the best job possible; keeps commitments.
• Teamwork: Works collaboratively with colleagues and management staff to achieve organizational goals.

What’s In It For You

• Competitive compensation and overall benefits package;
• OMERS defined benefit pension package optional;
• Free on-site parking;
• Confidential Employee and Family Assistance Program (EFAP);
• Discounted employee membership to Town of Ajax Fitness Facilities;
• Engaged learning culture and professional development opportunities;
• Collaborative team members who are driven by the Library’s shared values and who are constantly inspired to do great work.

We Value

• Integrity: Championing inclusive values, and embracing difficult conversations as learning opportunities.
• Service Focus: Prioritizing our customers, both internal and external.
• Continuous Improvement: Enhancing all aspects of the Library, as individuals and as an organization.
• Enthusiasm: Being passionate and energetic, and demonstrating a can-do attitude.

Application Information

How to Apply

Cover letter and résumé must be submitted in Word or PDF format to libraryjobs@ajaxlibrary.ca

Contact and Use of Information

We thank all applicants for their interest; however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information will be used strictly for candidate selection.

Provisions of Employment

Please note Ajax Public Library requires proof a satisfactory vulnerable sector/Criminal Records Check from all successful candidates.

Diversity and Accessibility in the Workplace

Ajax Public Library is an equal opportunity employer, committed to diversity and accessibility within the workplace, and ensuring all employees feel valued, respected, and supported. As a best practice, Ajax Public Library embraces diversity and gender expression through policy, staff training, and providing positive spaces. The Library encourages applications from all qualified candidates. Accommodations will be provided in all parts of the recruitment process as required. Applicants are asked to make their needs known in advance. Any information relating to accommodation measures will be addressed confidentially.

Job Types: Part-time, Permanent

Salary: $16.78-$19.73 per hour

Flexible Language Requirement:

• French not required

Schedule:

• 4 hour shift
• 8 hour shift
• Evening shift
• Morning shift

Work Location: In person

Application deadline: 2024-02-12