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SalaryPlease Note: If you are a current Algonquin College employee, apply to this job via the Workday application.
Department:
Employment Services (Perth Campus) (Lisa Benoit)Position Type:
Part-Time SupportSalary Range:
$30.05-$34.85-HourlyScheduled Weekly Hours:
24Anticipated Start Date:
March 04, 2024Length of Contract:
n/aPosting Information
Employees who are part-time internal candidates, as defined by the Part-Time Support Collective Agreement, will be given first consideration.Posting Closing Date:
February 15, 2024Please note: jobs are posted until 11:59 pm on the job closing date.
Job Description:
Reporting to the Manager of Employment Services the incumbent is responsible for and provides administrative support for the department’s Employment Services contracts. The incumbent coordinates communication with employment centre staff and coordinates all necessary operations to ensure seamless program delivery. This position is responsible for day-to-day administrative activities including front-desk reception, scheduling client appointments and making follow-up calls. In addition, the incumbent’s role is critical in the coordination of the department’s annual budget, including quarterly reviews, office inventory orders, and supporting the College financial year-end processes. This position is located in Perth, ON and is off-Campus at Community Employment Services.
Duties and Responsibilities:
Administrative and Operational Support
- Coordinates administrative duties with Employment Consultants, on a daily basis, including support for receipt of referrals, client scheduling and data management;
- Provides front-desk support, answering incoming calls and emails, conducting appointment reminder calls, and responding to general public inquiries;
- Provides administrative support to the CES Manager, including meeting minutes, scheduling and event support;
- Monitor funder portal for incoming client referrals and action/process appointment bookings within contract timelines;
- Maintain resources and contact lists for community services and committees;
- Maintain office supply inventory and complete orders;
- Verify monthly data reports, reconciling against monthly activities and identifying any discrepancies;
- Support Employment Consultants with client support payments and purchases;
- Creates and enters client data in the internal CRM, ensuring data is accurate;
Financial Monitoring and Reporting
- Ensures that all financial data is properly captured, classified and reported according to Funder policies and procedures;
- Maintains assigned cost centers and accounts;
- Verify, monitor, process and submit the departmental credit card expense reports on a monthly basis;
- Reconciles accounts and cost centers to ensure accuracy of financial information;
- Reviews expense reports for accuracy and completeness;
- Resolves discrepancies and other financial issues with staff from Financial Services;
- Monitors the financial activity of externally funded projects, prepares and maintains detailed documentation of funding allocations, contracts and expenses, processes payments, and provides status update reports;
- Provides guidance and assistance to administrative and support staff on various budgetary and financial matters.
Requirements:
- Minimum three (3) year diploma/degree with a focus on Business Administration or related field;
- Minimum three (3) years previous experience in client/customer support with strong communication skills and previous experience managing budgets, completing financial reconciliation and compiling financial reports;
- Advanced knowledge of Microsoft products;
- The ability to independently organize time and priorities in order to meet conflicting and concurrent deadlines in a rapidly changing environment is key to this position.
Anticipated Weekly Schedule:
Monday -Thursday 9am - 4pm
- This position is paid at Payband F - Comparator
- Vacancy is for P20874
This position requires regular on-site work at Perth, ON.
This position is subject to the terms of the Part-time Support Staff Collective Agreement:
https://www.algonquincollege.com/hr/files/2019/06/2019-21-PT-Supp-Staff-CA_FINAL_EN.pdf
Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.
