Reception/Admin Assistant

Media 6 IMG (IMG) is a well-established manufacturing company with over 20 years of experience specializing in custom cabinetry and millwork, located in south Mississauga. We manufacture store fixtures for clients throughout North America, working with wood, melamine, plastic laminates, acrylics and metal. We believe in surpassing expectations and providing unparalleled customer service, which has allowed us the privilege to be aligned with the best.

Position: Reception/Admin Assistant

Type: Full-Time Position

Location: 974 Lakeshore Road East, Mississauga

Essential Duties & Responsibilities:

• Handle incoming phone calls and direct accordingly.

• Handle all daily incoming mail and ensure outgoing mail is posted daily.

• Greet any visitors/contractors coming into our facility.

• Data entry input of all packing slips for product received into QuickBooks – Handles the input of all vendor bills for payment once approved.

• Follow up on any missing packing slips/bills etc. to ensure we meet payment due dates.

• Liaise with purchasing department in following up on invoicing discrepancies.

• Maintains filing system of packing slips/invoices for bill payment.

• Matches all invoices to bill payment when paid – Responsible for mailing out all bill payments.

• Receive all timecards weekly for payroll processing – Will ensure timecards and paystubs are available for distribution each week.

• Enter and run reports on weekly job hours for CFO.

• Assist with year-end audit requests.

• Manage Accounts Payable and Receivables so that payments are made to maximize terms available, ensure early payment discounts flagged, analyze Accounts Receivables to ensure customers collections stay on track and communicate with CFO any outstanding issues.

• Provide Accounts Payable & Accounts Receivable support when required.

• Data entry input of all packing slips for product received into QuickBooks – Handles the input of all vendor bills for payment once approved.

• Update Labour Hours for the Health and Safety database.

• Back up support for the Payroll & Benefits Administrator for vacation.

• Other work assigned by Manager.

Qualifications:

• Minimum of two-years work experience in an office environment.

• Must have strong keyboarding skills – speed and accuracy.

• Strong computer skills including proficiency in Microsoft Office, particularly in Excel and QuickBooks.

• Knowledge of Microsoft Teams and Google Meet.

• Must be a team player, detail oriented and have excellent organizational and time management skills.

• Must have excellent interpersonal and communication skills.

• Must be able to work independently and meet strict deadlines.

• Able to thrive in a fast-paced environment with minimal supervision.

• A strong work ethic and one who takes pride in the quality of their work.

• High attention to detail and memory retention.

Job Types: Full-time, Permanent

Salary: $40,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• DCS / DEC (preferred)

Experience:

• QuickBooks: 1 year (preferred)
• office administration: 2 years (required)
• Microsoft Excel: 2 years (required)

Language:

• English (required)

Ability to Commute:

• Mississauga, ON L5E 1E4 (required)

Ability to Relocate:

• Mississauga, ON L5E 1E4: Relocate before starting work (required)

Work Location: In person