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Form of work
SalaryThe City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors and promotes future growth. Through the actions of the Values We Live By, accountability, communication, leadership, integrity and respect are encouraged, while maintaining a work, play balance.
Position Overview:
The Records Administrator is responsible to perform a reasonable record account or audit to confirm that all files are accounted for, and that the image quality and metadata captured are acceptable. This is not replacing the formal quality assurance check done by the Information Management project manager.
Responsibilities:
files will be converted into electronic records through a series of steps including:
- Manual document preparation (to remove binding elements, staples, clips, etc.)
- Document scanning through high volume scanning equipment including plotter scanner.
- Create electronic folder, document indexing to match the PD standard naming convention.
- Quality Control to verify the image quality and accuracy.
- Ensure Optical Character recognition (OCR) text conversion.
- File preparation and inventory of both hard and electronic files to execute electronic delivery.
- Orderly place files and drawings into boxes and position them to ensure files are not damaged.
- All file exceptions will be resolved between the IM Staff and IM Project Manager at the time that they occur.
- Label all file boxes and or barcode them with collection type identifier.
Qualifications:
- 1- or 2-year certificate or diploma in office administration or equivalent.
- Knowledge of basic office and administrative software such as MS Office.
- Experience working in an office setting.
- Experience working with a Records Management System.
- Ability to handle sensitive and confidential files and information.
- Ability to work both independently as well as within a multifaceted team environment.
- Strong customer service orientation and the ability to build positive, productive business relationships
If you require assistance applying to this job, please contact our support staff and refer to job number: J0124-0073.
