Records Clerk

Work setting

• Rural area
• School or educational institution/establishment

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• Electronic scheduler
• MS Word
• MS PowerPoint
• MS Excel
• MS Outlook
• MS Windows

Area of specialization

• Reports
• Forms and records
• Invoices
• Correspondence

Additional information

Security and safety

• Bondable
• Criminal record check

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Handling heavy loads
• Attention to detail

Own tools/equipment

• Computer
• Printer
• Internet access
• Office equipment and supplies
• Fax machine

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer