Resident Caretaker

This is for a full-time resident (live-in) building caretaker position for a 218 unit residential condo complex located in Central Burnaby. Benefits include a competitive compensation package and subsidized rent reduction (1 bedroom caretaker suite located at the building- $950.00 monthly rent). We are also looking for a part-time janitorial position at the same building (approximately 28 hours a week). If interested, please obtain details from the Property Manager.

Qualifications: Previous building caretaker/manager experience (minimum 2 years) in a strata or commercial setting (or equivalent) is an asset. Previous experience working with contractors and mechanical equipment is an asset. The position of Caretaker calls for initiative, common sense, ability to work after hours (when required), general understanding of the building’s mechanical system and building maintenance and requires excellent communication with the Property Manager. The Caretaker will create a polite, friendly relationship with the Owners and Residents.

The role of the Strata’s Caretaker is to oversee the daily operations of the building. This includes but is not limited to document management, coordinating and overseeing building maintenance, and security as well as conducting janitorial tasks (when necessary) and some light repair tasks. The caretaker will interact with the Strata Council, Owners and occupants of the building and assist with the requirements within the parameters of the services provided.

Benefits:

Annual Salary- $65,000.00- $69,000.00. Salary to be reviewed after probation period. Suite: 1 bedroom caretaker suite is provided ($950.00 rent per month) for the Resident Caretaker. Vacation time will be two weeks (10 working days) per year, after one year of continuous service. Monthly cell allowance.

Working Hours- Full Time Building Caretaker. The Caretaker will be required to provide emergency service to the complex after established working hours. This does not mean, however, that they must be on the property 24 hours per day. General working hours are defined as 8:00 a.m. through 5:00 p.m. Daily lunch breaks at 60 minutes in length. Other schedules can be followed but must be approved by the Property Manager or President of the Strata Council.

Probation Period: 3 months. Employee’s performance will be reviewed after 3 months.

To Apply: Resume to be sent to pchan@baysideproperty.com ; you may be asked to include at least 2-3 personal references. Potential candidates will be contacted directly.

Key Duties and Responsibilities:

· Assist tradesmen (where necessary) who are working on common property.

· Make daily inspections of the common property (interior/exterior), noting areas needing attention or repairs, arrange the necessary repairs (where possible), and report this information in the log book.

· Report any incident or event that may be covered by insurance to the Property Manager.

· In the event of an emergency and where the Property Manager is not available, the Caretaker has the authority and the responsibility to contact the Building Committee Chairperson or the Council President.

· Deliver, as required, monthly minutes, mail and notices to all suites.

· Set up Recreation Room for monthly meetings.

· To assist with scheduled moving in/out. Collect move-in fees plus damage deposits for move-ins and move-outs and communicate with the Property Manager.

· Spot painting, re-caulking and minor building repairs will be done at the request of the Property Manager or Strata Council.

JANITORIAL SERVICES

· Building cleaning/Janitorial Tasks will be performed by the designated janitor. However, Caretaker may be requested/required to perform some janitorial tasks. Please refer to Janitorial Services for reference for description of Janitorial services.

· Powerwash parkade stalls or walkway when necessary.

· Strip, clean and wax lobby floors to parkade

· Apply cleaner, polishing chemical to marble floors in lobbies

· Vacuum exhaust grills over pool, changing rooms on fascia of roof above pool

Recreation Facilities Cleaning and Maintenance

· Keep clean the Meeting Room, Exercise Room, Bike Room and additional shared recreational areas including vacuuming, dusting and arranging of furniture, plants, planters and other chattels as required.

· Keep toilets, sinks, counter tops, showers, and saunas clean and in a sanitary condition at all times.

· Keep all change room walls, floors and shower surfaces clean and in a sanitary condition.

· Report immediately all acts of vandalism and/or damage caused through negligence by residents or their guests.

· Check thermostats and keep recreation facility temperature as follows: Jacuzzi - 38 degrees C Pool - 80 degrees F Air - 20 degrees C

· Maintain sauna wall and bench surfaces in a smooth, sanded and well-nailed condition.

Swimming Pool and Swirl Pool Cleaning and Maintenance

· Maintain chlorine, pH and total alkalinity levels for water clarity and water safety daily in accordance with the manual provided by the Department of Health and Engineering Services and to ensure that the pools meet Health Department standards.

· Keep clean and algae free the interior of the pools.

· Keep skimmers clean and algae free. Skimmers shall be checked and cleaned daily.

· Balance skimmers and main drain valves for proper suction.

· Vacuum pools as required for proper maintenance (at least once per week) to remove such items as bugs, hair or sand.

· Clean tile surfaces above water line daily. Brush clean pool and swirl stair treads.

· Hose pool / swirl decks as required.

· Add water to maintain proper water level for proper skimmer operations.

· Backwash filters, weekly or more, as required to ensure proper and efficient filter operation.

· Report piping leaks to Property Manager for repair. Submit requisition order with estimated costs for purchase order approval.

· Check underwater lights for proper operation. Replace lights as required. Submit requisition order with costs to Property Manager for further repairs.

· Keep chlorine injectors operational.

· Monitor all valves, belt, bearings and other mechanical equipment as required and report repairs as required to Property Manager for purchase order. Release water from compressor tank if required.

· Check main pool, swirl pool temperatures daily.

· Monitor swirl pool pumps for efficient operation.

· All daily pool maintenance routines to be completed as early as possible in the morning.

Pool Supervision

· The Caretaker will periodically monitor use of the pools and recreation facilities during peak use and/or "trouble times" to ensure resident bylaw, rules and regulation compliance.

Exterior Common Grounds/Landscaped Areas:

· Snow Clearing: During periods of freezing, icing and snowfall, Caretaker assistance and participation will be required to clear and/or salt sidewalks, stairways and plazas to avoid and prevent potential risks to residents and guests.

· Litter: Remove all litter in the immediate areas exterior of the building daily.

· Lights: Check and replace all burnt out bulbs daily.

· Other: keep visitor parking area clean at all times, spot clean garage oil spills, any other item as directed by Property Manager.

MECHANICAL / BUILDING MAINTENANCE

· The Caretaker is responsible for reporting problems to the Property Manager as soon as possible and for doing whatever is necessary to minimize damage to common property (shutting down water system, etc.) in the event of a leak or other problem.

· Daily Boiler Room checks to be completed including pumps, motors, boilers, compressors, hallway ventilation system and filters, gauges, thermostats and hi/low temperature limits. Details to be recorded daily within written log located in Boiler Room. Boilers to be wiped down and cleaned to minimize dust and debris.

· Check motor for clicking, excessive hum, rapid knocking in bearings and overheating. Check couplings, belts for cracks, motors for debris and proper identification of all parts. Boiler Rooms floors to be damp mopped and cleaned once a week.

· Roof inspections should be completed monthly including all hatches, closures, thresholds, weather stripping, vents, stacks, flashing and general overall condition. Look for blisters, ridges or any movement or shrinkage. All areas of flat roof should be adequately protected by ballast (gravel) to avoid damage to membrane.

· Remove all loose pieces of metal, nails, etc. Inspect caulking around flashings.

FIRE SAFETY SYSTEMS

Daily

· Check principal and remote trouble lights

· Inspect AC power light to ensure normal operation

· Ensure all roadways provide for Fire Department access at all times

Weekly

· Check all water supply valves (for fire fighting, sprinkler and standpipes) located within sprinkler valve rooms to ensure wide open and sealed/locked in that position.

· Run emergency generator for 30 minutes, detailing in log provided carrying loads, etc.

Monthly

· Inspect building fire extinguishers to ensure fully charged, operable, in its designated place and not tampered with.

· Inspect hose cabinets to ensure hose position in place and operable.

· Inspect all stairway doors to ensure they close properly.

Yearly

· Fire drill to be coordinated with the Property Manager and held at least once during each 12-month period.

RECORD KEEPING AND ADMINISTRATION

· Petty Cash-The Caretaker will be reimbursed for small purchases. Proper record of items purchased must be kept and receipts presented to the Property Manager.

· Inventory- An inventory list of all equipment entrusted to the Caretaker and belonging to the Strata Corporation must be kept current.

· The Property Manager will provide the Caretaker with a list of owners, a parking list, and any other rosters for the Caretaker to use in the performance of his/her duties.

Monthly Reporting

· The Caretaker is required to maintain a daily record in a log book of the activities including visits of tradesmen, maintenance men, incidents of disturbances, equipment failures, violation of rules and/or bylaws, and any encounters with residents which are more that of an ordinary exchange.

Rules, Regulations and Bylaws

· Rules and regulations are drawn up and adopted by the Strata Council. Bylaws for the Strata Corporation are established at General Meetings and are approved by the Owners. The Caretaker will make himself/herself familiar with the Bylaws, Rules and Regulations of the Strata Corporation. One of the major functions of property management is to see that the Rules and Regulations and Bylaws are adhered to by all residents and guests.

Parking

· Procedures for the removal of illegally parked vehicles as outlined in policies established by the Strata Council must be adhered to very closely. The Caretaker will be made aware of present policy and will be responsible for authorizing the towing of illegally parked vehicles.

Miscellaneous Requirements

· From time to time additional tasks may require assistance as per directive from the Property Manager. These are to be considered inclusive within this job description and terms of employment.

Suite Entry

· The Caretaker will not access individual Strata Lots with the exception of emergencies or programmed repairs. In the eventuality of suite entry, a notice is to be left within detailing the reasons for entry and signed by the party entering.

Job Type: Full-time

Salary: From $65,000.00 per year

Benefits:

• Flexible schedule
• Housing allowance
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• On call
• Overtime
• Weekends as needed

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (preferred)

Experience:

• Caretaker: 2 years (preferred)

Language:

• English (preferred)

Work Location: In person

Application deadline: 2024-03-08
Expected start date: 2024-04-01