Senior Administrative Assistant

FWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm. We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project from vision to reality.

To add to this expertise, we are recruiting for a Senior Administrative Assistant for our Winnipeg office location, to join our collaborative and team focused organization.

We have a lot to offer you – profit sharing, RRSPs, benefits, professional training, just to name a few.

As our Senior Administrative Assistant, you will provide senior-level administrative support to one or more individual(s), or department(s), demonstrating a high level of organization, proficiency in time management and a commitment to maintain confidentiality.

Position Overview:

• Generates a diverse array of documents, encompassing correspondence, memos, reports, presentations, agendas, and meeting minutes.
• Develops, implements, and revises organizational policies and procedures to ensure optimal operational efficiency.
• Produces comprehensive and meticulously structured reports tailored for both internal and external stakeholders.
• Drafts and refines technical documents and manuals with a focus on precision and clarity, ensuring effective communication.
• Maintains documentation integrity by promptly updating materials to accurately reflect changes in processes or procedures.
• Assists in coordinating and executing various projects, undertaking research, and preparing reports to contribute to organizational objectives.
• Provides guidance and support to fellow Administrative Assistants and various departments as needed, fostering a collaborative work environment.
• Efficiently manages schedules and coordinates meetings, ensuring seamless coordination.
• Attends internal meetings, transcribing minutes promptly to facilitate effective communication and decision-making.
• Manages confidential information with discretion and upholds meticulous record-keeping practices.
• Assists in monthly job progress and profit reporting, actively tracking and charting job costs for comprehensive financial oversight.
• Coordinates travel arrangements, including flight bookings, vehicle rentals, and hotel reservations, optimizing logistical efficiency.
• Contributes to the preparation of subcontracts and assists in creating construction schedules to support project management.
• Undertakes additional office responsibilities as assigned, demonstrating adaptability and an initiative-taking approach to duties.

Qualifications Needed:

• Certificate, diploma, or degree in business administration, or an equivalent combination of education and experience, will be considered.
• Minimum of 5 - 10 years of hands-on experience in administrative functions is strongly preferred, emphasizing the need for a seasoned professional with a proven record.
• Expertise in both report writing and technical writing, highlighting the ability to articulate complex information with precision and clarity.
• Proficient in Microsoft suite software.
• Possesses excellent organizational skills, ensuring meticulous attention to detail in tasks such as scheduling, record-keeping, and problem-solving.
• Effective communication skills, crucial for effective interaction with team members, executives, and external stakeholders.
• Any accounting and/or construction-related experience background will be considered an asset.

Want to know more? Click the "Apply" button below. First time applicants will need to complete a profile.

Hybrid Work Arrangements:

Due to the nature of the business, the FWS Group of Companies (“The Company”) remains committed to nurturing an environment that promotes connectivity, coaching, mentoring, and professional growth and development that only an on-site presence can provide. That being said, the Company is flexible and open to alternative work arrangements as warranted in appropriate circumstances. The Company has a robust Flexible Work Arrangement Policy to help ensure that the needs of both the employee and the Company are satisfied.

About FWS:

We’ve been receiving Best Managed company accolades for years and there’s a reason. Our leadership team, our employees – we ensure collaboration, teamwork, and excellence in everything we do. We’re honest, safe, entrepreneurial, creative and empower our employees. We include a
number of diverse group of companies to serve a wide market. Ag-Industrial, Bulk Material Handling, Liquid & Gas Handling, Maintenance – are just a few of our business units.